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File #: 20630    Version: Name: office space lease for Assessment Dept.
Type: Resolution Status: Passed
File created: 2/25/2021 In control: Finance and Audit Committee
On agenda: 3/1/2021 Final action: 3/8/2021
Title: A RESOLUTION transferring $37,263.00 within the 2021 Assessment Fund and authorizing the Director of Finance and Purchasing to execute a lease for office space for use by the Assessment Department with Novel Coworking of Kansas City, MO, for a term of six months, at an actual cost to the County in the amount of $37,263.00, as a sole source purchase.
Sponsors: Crystal Williams
Indexes: ASSESSMENT FUND, FINANCE & PURCHASING DEPARTMENT, LEASE AGREEMENT
Attachments: 1. 20630adopt.pdf, 2. 20630bu.pdf, 3. 20630 Novel Coworking Office Agmt.pdf
Related files: 5414, 20777

IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI

 

Title

A RESOLUTION transferring $37,263.00 within the 2021 Assessment Fund and authorizing the Director of Finance and Purchasing to execute a lease for office space for use by the Assessment Department with Novel Coworking of Kansas City, MO, for a term of six months, at an actual cost to the County in the amount of $37,263.00, as a sole source purchase.

 

 

Intro

RESOLUTION NO. 20630, March 1, 2021

 

INTRODUCED BY Crystal Williams, County Legislator

 

 

Body

 WHEREAS, the Assessment Department has a need to lease additional office space for use by the Tyler Technology staff and new associates undergoing training; and,

 

WHEREAS, suitable temporary office space is not available within the downtown Jackson County Courthouse; and,

 

WHEREAS, research indicates there is no adequate and immediately available office space for lease within close proximity to the Courthouse, other than the Novel Coworking space at 13th and Oak Streets; and,

 

WHEREAS, pursuant to section 1030.1 of the Jackson County Code, 1984, the Director of Finance and Purchasing recommends the award of a lease for office space for use by the Assessment Department with Novel Coworking of Kansas City (Jackson County), MO, for a lease term of six months, at an actual cost to the County in the amount of $37,263.00, as a sole source purchase due to the unique location of the Novel space; and,

 

WHERAS, this six-month term will allow the Finance and Purchasing Department adequate time to undertake a formal bid process for a long-term lease of such space; and,

 

WHEREAS, in order to fund this lease a transfer is necessary; now therefore,

 

BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that the following transfer be and hereby is made:

DEPARTMENT/DIVISION

CHARACTER/DESCRIPTION

FROM

TO

 

 

 

 

Assessment Fund Assessment System 045-1903

56661- Software Purchases

$37,263

 

Assessment 045-1902

56620- Rent- Buildings

 

$37,263

 

and,

 

BE IT FURTHER RESOLVED that award be made as recommended by the Director of Finance and Purchasing, and that the Director be and hereby is authorized to execute for the County any documents necessary for the accomplishment of the award; and,

 

BE IT FURTHER RESOLVED that the Director of Finance and Purchasing is authorized to make all payments, including final payment, on the contract or lease thereby made.

 

 

Enacted and Approved

Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.

 

APPROVED AS TO FORM:

 

 

_____________________________                                          _____________________________

Chief Deputy County Counselor                                                               County Counselor

 

Certificate of Passage

 

                     I hereby certify that the attached resolution, Resolution No. 20630 of March 1, 2021, was duly passed on March 8, 2021 by the Jackson County Legislature. The votes thereon were as follows:

 

Yeas _______8__________                                          Nays ______0_______

 

 

Abstaining ______0_______                                          Absent _____1_______

 

 

 

______________________                                          _____________________________________

Date                                          Mary Jo Spino, Clerk of Legislature

 

 

 

 

 

Fiscal Note

Funds sufficient for this transfer are available from the source indicated below.

 

ACCOUNT NUMBER:                     045                     1903                     56661

ACCOUNT TITLE:                                          Assessment Fund

                                                                                    Assessment System

                                                                                    Software Purchases

NOT TO EXCEED:                                          $37,263.00

 

There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.

 

ACCOUNT NUMBER:                     045                     1902                     56620

ACCOUNT TITLE:                                          Assessment Fund

Assessment

Rent- Buildings

NOT TO EXCEED:                                          $37,263.00

 

 

___________________________                     __________________________________

Date                     Chief Administrative Officer