IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
AN ORDINANCE transferring $3,000.00 within and appropriating $10,670.00 from the undesignated fund balance of the 2022 Inmate Security Fund and awarding a contract for the furnishing of software maintenance services for the electronic inmate movement tracking system for use by the Department of Corrections to TimeKeeping Systems, Inc., of Solon, OH, at an actual cost to the County in the amount of $35,670.00, as a sole source purchase.
Intro
ORDINANCE NO. 5686, October 24, 2022
INTRODUCED BY Theresa Cass Galvin, County Legislator
Body
WHEREAS, by Resolution 20583, dated December 7, 2022, the Legislature awarded a contract for the furnishing of an electronic inmate movement tracking system for use by the Department of Corrections to TimeKeeping Systems, Inc., of Solon, OH, under the terms and conditions of Request for Proposals No. 60-20, at an actual cost to the County in the amount of $185,172.00; and,
WHEREAS, the Department of Corrections has a need to purchase annual software maintenance on this proprietary system; and,
WHEREAS, pursuant to section 1030.1 of the Jackson County Code, the Directors of Finance and Purchasing and Corrections recommend the acquisition of the needed software maintenance from TimeKeeping Systems, Inc., of Solon, OH, as a sole source purchase, based upon TimeKeeping Systems Inc.'s status as the sole provider of its own proprietary software and maintenance; now therefore;
BE IT ORDAINED by the Legislature of Jackson County, Missouri, that the following appropriation and transfer within the 2022 Inmate Security Fund be and hereby is made:
|
DEPARTMENT/DIVISION |
CHARACTER/DESCRIPTION |
FROM |
TO |
|
|
|
|
|
|
Inmate Security Fund |
|
|
|
|
036-9999 |
32810- Undesignated Fund Balance |
$10,670 |
|
|
Corrections |
|
|
|
|
036-2701 |
58180- Audio/Video Recording Equipment |
$3,000 |
|
|
036-2701 |
58170- Other Equipment |
|
$13,670 |
and,
BE IT FURTHER ORDAINED by the County Legislature of Jackson County, Missouri, that the contract be awarded as recommended by the Directors of Finance and Purchasing and Corrections, and that the Director of Finance and Purchasing be, and hereby is, authorized to execute for the County any documents necessary for the accomplishment of the award; and,
BE IT FURTHER ORDAINED that the Director of Finance and Purchasing is authorized to make all payments, including final payment, on the contract.
Enacted and Approved
Effective Date: This ordinance shall be effective immediately upon its signature by the County Executive.
APPROVED AS TO FORM:
______________________________ ________________________________
Chief Deputy County Counselor County Counselor
I hereby certify that the attached ordinance, Ordinance No. 5686 introduced on October 24, 2022, was duly passed on November 7, 2022 by the Jackson County Legislature. The votes thereon were as follows:
Yeas _______8________ Nays ______0________
Abstaining ____0_______ Absent _____0________
This Ordinance is hereby transmitted to the County Executive for his signature.
____________________ ________________________________
Date Mary Jo Spino, Clerk of Legislature
I hereby approve the attached Ordinance No. 5686.
____________________ ________________________________
Date Frank White, Jr., County Executive
Fiscal Note
Funds sufficient for this transfer and appropriation are available from the source indicated below.
ACCOUNT NUMBER 036 9999 32810
ACCOUNT TITLE Inmate Security Fund
Undesignated Fund Balance
NOT TO EXCEED $10,670.00
ACCOUNT NUMBER 036 2701 58180
ACCOUNT TITLE Inmate Security Fund
Corrections
Audio/Video Recording Equipment
NOT TO EXCEED $3,000.00
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized. Funds for future years are subject to appropriation in the County’s then current annual budget.
ACCOUNT NUMBER 036 2701 58170
ACCOUNT TITLE Inmate Security Fund
Corrections
Other Equipment
NOT TO EXCEED $35,670.00
____________________ ________________________________
Date Chief Administrative Officer