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File #: 20431    Version: 0 Name: t & s lease of photocopiers for use County-wide
Type: Resolution Status: Passed
File created: 5/14/2020 In control: Finance and Audit Committee
On agenda: 5/18/2020 Final action: 5/26/2020
Title: A RESOLUTION awarding a thirty-six month term and supply contract, with two twelve-month options to extend, for the lease of photocopiers for use County-wide to All Copy Products of Lenexa, KS, and GFI Digital of Kansas City, KS, under the terms and conditions of Invitation to Bid No. 28-19.
Sponsors: Charlie Franklin
Attachments: 1. 20431bu.pdf, 2. 20431adopt.pdf
Related files: 18329
IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI

Title
A RESOLUTION awarding a thirty-six month term and supply contract, with two twelve-month options to extend, for the lease of photocopiers for use County-wide to All Copy Products of Lenexa, KS, and GFI Digital of Kansas City, KS, under the terms and conditions of Invitation to Bid No. 28-19.


Intro
RESOLUTION NO. 20431, May 18, 2020

INTRODUCED BY Charlie Franklin, County Legislator


Body
WHEREAS the County's currently leased inventory of copiers are seven years old and have reached the end of their usable lifecycle; and,

WHEREAS, the Director of Finance and Purchasing has solicited bids on Invitation to Bid No. 28-19 for the furnishing of leased copier services for use County-wide; and,

WHEREAS, a total of twenty-nine notifications were distributed and eight responses were received and evaluated; and,

WHEREAS, following an evaluation of the bids submitted, the Director of Finance and Purchasing recommends a split award to All Copy Products of Lenexa, KS, and GFI Digital of Kansas City, KS, as the lowest and best bids received, due to discounts offered on the items of equipment most in demand, as set out in the attached abstract of bids; and,

WHEREAS, the three-year term and extensions will allow the County to take advantage of substantial discounts on the monthly payments for the equipment; and,

WHEREAS, this award is made on an as needed basis and does not obligate Jackson County to pay any specific amount, with the availability of funds for specific purchases subject to annual appropriation; now therefore,

BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that the award be made as recommended and that the Director of Finance and Purchasing be and hereby is authorized to execute for the County any documents necessary for the accomplishment of the award; and,

BE IT FURTHER RESOLVED that the Director of the Department of Finance is authorized to make all payments, incl...

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