IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION awarding a thirty-six month term and supply contract, with two twelve-month options to extend, for the lease of photocopiers for use County-wide to All Copy Products of Lenexa, KS, and GFI Digital of Kansas City, KS, under the terms and conditions of Invitation to Bid No. 28-19.
Intro
RESOLUTION NO. 20431, May 18, 2020
INTRODUCED BY Charlie Franklin, County Legislator
Body
WHEREAS the County’s currently leased inventory of copiers are seven years old and have reached the end of their usable lifecycle; and,
WHEREAS, the Director of Finance and Purchasing has solicited bids on Invitation to Bid No. 28-19 for the furnishing of leased copier services for use County-wide; and,
WHEREAS, a total of twenty-nine notifications were distributed and eight responses were received and evaluated; and,
WHEREAS, following an evaluation of the bids submitted, the Director of Finance and Purchasing recommends a split award to All Copy Products of Lenexa, KS, and GFI Digital of Kansas City, KS, as the lowest and best bids received, due to discounts offered on the items of equipment most in demand, as set out in the attached abstract of bids; and,
WHEREAS, the three-year term and extensions will allow the County to take advantage of substantial discounts on the monthly payments for the equipment; and,
WHEREAS, this award is made on an as needed basis and does not obligate Jackson County to pay any specific amount, with the availability of funds for specific purchases subject to annual appropriation; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that the award be made as recommended and that the Director of Finance and Purchasing be and hereby is authorized to execute for the County any documents necessary for the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Director of the Department of Finance is authorized to make all payments, including final payment on the contracts, to the extent that sufficient appropriations to the issuing spending agencies are contained in the then current Jackson County budget.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
______________________________ _______________________________
Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution No. 20431 of May 18, 2020, was duly passed on May 26, 2020 by the Jackson County Legislature. The votes thereon were as follows:
Yeas _______6________ Nays ______0________
Abstaining ____0_____ Absent _____3_______
_________________ ________________________________
Date Mary Jo Spino, Clerk of the Legislature
Fiscal Note
This award is made on a need basis and does not obligate Jackson County to pay any specific amount. The availability of funds for specific purchases is subject to annual appropriation.
_________________ ______________________________
Date Chief Administrator Officer