IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION transferring $183,300.00 within the 2018 Assessment Fund and awarding a two-year contract for training, and consulting services, and software maintenance for use by the Assessment Department to Data Cloud Solutions of Springfield, OH, as a sole source purchase, at an actual cost to the County not to exceed $183,300.00.
Intro
RESOLUTION NO. 19800, March 26, 2018
INTRODUCED BY Dennis Waits, County Legislator
Body
WHEREAS, by Resolution 18473 dated April 7, 2014, the Legislature did award a contract for the furnishing of a mobile assessor software package to Data Cloud Solutions of Springfield, OH, as a sole source purchase ; and,
WHEREAS, this software has been beneficial to improving the Assessment Department’s mass appraisal process; and,
WHEREAS, the Assessment Department has a continuing need for this software, and recommends a two-year contract for training, consultation services, and software maintenance with Data Cloud Solutions for its mobile assessor software program; and,
WHEREAS, pursuant to section 1030.1 of the Jackson County Code, the Department of Finance and Purchasing recommends the acquisition of this software and services from Data Cloud Solutions, as a sole source, based upon Data Cloud’s status as the sole provider of this proprietary software; and,
WHEREAS, by Ordinance 5062, dated December 6, 2017, the Legislature did establish certain Reserve Account for certain budget lines within the 2018 County budget; and,
WHEREAS, certain funds appropriated in such Reserve Account within the 2018 Assessment Fund are needed for the training and consulting services and software maintenance for the Mobile Assessor software program; and,
WHEREAS, there are numerous disputes between the County Executive and the Legislature regarding the validity of Ordinance 5062, relating to its construction and interpretation, and multiple related issues; and,
WHEREAS, the Chief Administrative Officer has recommended the adoption of this Resolution, without waiving any previous position taken in reliance upon the memorandum of the County Counselor dated December 22, 2017, regarding Ordinance 5062, and without waiving any position taken in reliance upon other legal memorandums provided by the Office of the County Counselor; and,
WHEREAS, the Legislature recognizes that funds identified as Reserve Funds in the adopted 2018 budget within the Assessment Fund, are required to be designated for use by the Assessment Department for training and consulting services and software maintenance; and,
WHEREAS, the Chief Administrative Officer has requested that the funds identified in this Resolution be made available for such use by the Assessment Department within the 2018 budget; and,
WHEREAS the Legislature agrees that funds described in this Resolution should be made available for such use by posting to certain budget line items in the non-departmental budget; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that the following transfer or equivalent documentation/identification, to accomplish posting of the funds in County’s budget management system so that the funds are available for immediate use and expenditure within the 2018 budget, be and hereby is authorized:
DEPARTMENT/DIVISION CHARACTER/DESCRIPTION FROM TO
Assessment Fund
Reserve
045-8006 56835 - Reserve Operating $183,300
Non-Departmental
045-4500 56662 - Software Maint $183,300
and,
BE IT RESOLVED that award be made as recommended by the Department of Finance and Purchasing and that the Department be and hereby is authorized to execute any and all documents necessary to the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Department of Finance and Purchasing be and hereby is authorized to make all payments, including final payments on the contract thereby made.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
______________________________ ______________________________
Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution No. 19800 of March 26, 2018, was duly passed on April 9, 2018 by the Jackson County Legislature. The votes thereon were as follows:
Yeas ________8_________ Nays _______0_______
Abstaining ______0_______ Absent ______1______
______________________ ________________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
Funds sufficient for the above-described transfer or equivalent documentation and/or identification to accomplish posting of the funds in the County’s budget management system so that the funds are available for immediate use and expenditure are available in the sources indicated below.
ACCOUNT NUMBER: 045 8006 56835
ACCOUNT TITLE: Assessment Fund
Reserve Operating
NOT TO EXCEED: $183,300.00
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 045 4500 56662
ACCOUNT TITLE: Assessment Fund
Non-Departmental
Software Maintenance
NOT TO EXCEED: $183,300.00
________________________ ________________________________
Date Chief Administrative Officer