IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION awarding a twelve-month contract, with two twelve-month options to extend, for the furnishing of a mobile assessor software program and training, for use by the Assessment Department to Data Cloud Solutions of Springfield, OH, as a sole source purchase, at a cost to the County for 2014 not to exceed $165,100.00.
Intro
RESOLUTION NO. 18473, April 7, 2014
INTRODUCED BY Theresa Garza Ruiz, County Legislator
Body
WHEREAS, the Assessment Department has a need for a mobile assessor software package for its mass appraisal of properties in Jackson County; and,
WHEREAS, the Assessment Department staff conducted a thirty-day pilot test of the mobile assessor software program furnished by Data Cloud Solutions of Springfield, OH; and,
WHEREAS, the Director of Assessment has determined that a contract for the furnishing of a mobile assessor software package with Data Cloud Solutions will streamline and improve the mass appraisal process; and,
WHEREAS, section 1030.1, Jackson County Code, 1984, eliminates the requirement for competitive bidding when items to be purchased can be obtained from only one source; and,
WHEREAS, section 1030.1 also requires notification of and approval by the Legislature on such sole source purchases exceeding $25,000.00; and,
WHEREAS, the Director of Finance and Purchasing recommends the award of a twelve-month contract, with two twelve-month options to extend, for the furnishing of the mobile assessor software program and training, at a cost to the County for 2014 not to exceed $165,100.00 to Data Cloud Solutions of Springfield, Ohio, as a sole source purchase based upon its status as the sole provider of its proprietary software; and,
WHEREAS, this contract for the mobile assessor is in the best interests of the health, safety, and welfare of the citizens of Jackson County; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri that the purchase be made as recommended by the Director of Finance and Purchasing, and that the Director be, and is hereby, authorized to execute for the County any documents necessary for the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing is authorized to make all payments, including final payments, on the contracts to the extent that sufficient appropriations to the using agency are contained in the then current County budget.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
______________________________ ________________________________
Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution No. 18473 of April 7, 2014, was duly passed on April 14, 2014 by the Jackson County Legislature. The votes thereon were as follows:
Yeas ______8______ Nays _____0_______
Abstaining ___0______ Absent _____0______
Excused_____1_____
______________________ _________________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 045 4500 56080
ACCOUNT TITLE: Assessment Fund
Non-Departmental Department
Other Professional Services
NOT TO EXCEED: $ 49,500.00
ACCOUNT NUMBER: 045 4500 56661
ACCOUNT TITLE: Assessment Fund
Non-Departmental
Software Purchases
NOT TO EXCEED: $115,600.00
Remaining funds sufficient to meet this obligation are subject to appropriation in future years' budget.
________________________ ________________________________
Date Director of Finance and Purchasing