IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
AN ORDINANCE transferring $3,200,000.00 within and appropriating $13,175,267.00 from the undesignated fund balance of the 2020 County Improvement Fund, transferring $1,503,198.00 within the 2020 Assessment Fund, and awarding a contract on Requests for Proposals Nos. 69-19, 1-20, and 2-20, for the furnishing of maintenance of assessment data, a computerized mass appraisal system, and reassessment services, all for use by the Assessment Department, to Tyler Technologies of Moraine, OH, at an actual cost to the County not to exceed $17,878,465.00.
Intro
ORDINANCE NO. 5414, September 28, 2020
INTRODUCED BY Theresa Cass Galvin, County Legislator
Body
WHEREAS, pursuant to Requests for Proposals (RFP) 69-19, 1-20, and 2-20, the Director of Finance and Purchasing has solicited proposals for the furnishing of maintenance of assessment data, a computerized mass appraisal (CAMA) system, and reassessment services, all for use by the Assessment Department; and,
WHEREAS, the Director distributed twenty-two notifications on RFP 69-19 for maintenance of assessment data and received three responses thereon, fourteen notifications on RFP 1-20 for a CAMA system and received eleven responses thereon, and twenty-three notifications on RFP 2-20 for reassessment services and received three responses thereon; and,
WHEREAS, all responses to all three RFP’s were thoroughly evaluated by committees of five senior County associates; and,
WHEREAS, after evaluation, the committees have recommended that contracts be awarded to Tyler Technologies of Moraine, OH, as the lowest and best proposer on all three RFP’s: and,
WHEREAS, pursuant to section 1054.6, Jackson County Code, 1984, the Director now recommends the award of a contract for the furnishing of maintenance of assessment data, a CAMA system, and reassessment services pursuant to RFP’s 69-19, 1-20, and 2-20 to Tyler Technologies of Moraine, OH, as it has submitted the lowest and best proposals on all three RFP’s, at an actual cost to the County not to exceed $17,898,465.00; and,
WHEREAS, in order to fund this procurement, an appropriation and transfers are necessary; now therefore,
BE IT ORDAINED by the County Legislature of Jackson County, Missouri, that the following appropriation and transfers be and hereby are made:
DEPARTMENT/DIVISION CHARACTER/DESCRIPTION FROM TO
County Improvement Fund
013-9999 32810-
Undesignated Fund Balance $13,175,267
Non-Departmental- Cnty Imprvmnt
013-5113 56790-
Other Contractual Services $ 3,200,000
Assessment
013-1902 56040- Appraisal Services $9,307,000
013-1902 56661- Software Purchases $2,721,465
013-1902 56790-
Other Contractual Services $4,346,802
DEPARTMENT/DIVISION CHARACTER/DESCRIPTION FROM TO
Assessment Fund
Non-Mandated Contingency
045-8005 56830- Contingency Fund $1,503,198
Assessment
045-1902 56790-
Other Contractual Services $1,503,198
and,
BE IT FUTHER ORDAINED that award be made as recommended by the Director of Finance and Purchasing and that the Director be and is hereby authorized to execute any documents necessary to the accomplishment of the award; and,
BE IT FURTHER ORDAINED that the Director of Finance and Purchasing be and hereby is authorized to make all payment including final payment on the contract thereby made, to the extent that sufficient appropriations to the using spending agency are contained in the then current Jackson County budget.
Enacted and Approved
Effective Date: This ordinance shall be effective immediately upon its signature by the County Executive.
APPROVED AS TO FORM:
______________________________ ________________________________
Chief Deputy County Counselor County Counselor
I hereby certify that the attached ordinance, Ordinance No. 5414 introduced on September 28, 2020, was duly passed on October 19, 2020 by the Jackson County Legislature. The votes thereon were as follows:
Yeas _______8________ Nays _______0_______
Abstaining _____0______ Absent ______1_______
This Ordinance is hereby transmitted to the County Executive for his signature.
____________________ ________________________________
Date Mary Jo Spino, Clerk of Legislature
I hereby approve the attached Ordinance No. 5414.
____________________ ________________________________
Date Frank White, Jr., County Executive
Fiscal Note
Funds sufficient for this appropriation and transfer are available from the source indicated below.
ACCOUNT NUMBER: 013 9999 32810
ACCOUNT TITLE: County Improvement Fund
Undesignated Fund Balance
NOT TO EXCEED: $13,175,267.00
ACCOUNT NUMBER: 013 5113 56790
ACCOUNT TITLE: County Improvement Fund
Non-Departmental - Cnty Imprvmnt
Other Contractual Service
NOT TO EXCEED: $3,200,000.00
ACCOUNT NUMBER: 045 8005 56830
ACCOUNT TITLE: Assessment Fund
Non-Mandated Contingency
Contingency Fund
NOT TO EXCEED: $1,503,198.00
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made, each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 013 1902 56040
ACCOUNT TITLE: County Improvement Fund
Assessment
Appraisal Services
NOT TO EXCEED: $9,307,000.00
ACCOUNT NUMBER: 013 1902 56661
ACCOUNT TITLE: County Improvement Fund
Assessment
Software Purchases
NOT TO EXCEED: $2,721,465.00
ACCOUNT NUMBER: 013 1902 56790
ACCOUNT TITLE: County Improvement Fund
Assessment
Other Contractual Services
NOT TO EXCEED: $4,346,802.00
ACCOUNT NUMBER: 045 1902 56790
ACCOUNT TITLE: Assessment Fund
Assessment
Other Contractual Services
NOT TO EXCEED: $1,503,198.00
______________________ _______________________________
Date Interim Chief Administrative Officer