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File #: 5487    Version: Name: HealthSpace - software for Environmental Health Office
Type: Ordinance Status: Passed
File created: 2/25/2021 In control: Budget Committee
On agenda: 3/1/2021 Final action: 3/15/2021
Title: AN ORDINANCE appropriating $47,795.00 from the undesignated fund balance of the 2021 CARES Act Fund and awarding a contract for the furnishing of cloud-based application software for use by the Office of Environmental Health to HealthSpace USA of Charlotte, North Carolina, under the terms and conditions of Request for Proposals No. 4-21, at an actual cost to the County in the amount of $47,795.00.
Sponsors: Theresa Cass Galvin
Indexes: APPLICATION SOFTWARE, CARES ACT FUND, UNDESIGNATED FUND BALANCE
Attachments: 1. 5487bu.pdf, 2. 5487adopt.pdf, 3. 5487 Health Space USA.pdf

IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI

 

Title

AN ORDINANCE appropriating $47,795.00 from the undesignated fund balance of the 2021 CARES Act Fund and awarding a contract for the furnishing of cloud-based application software for use by the Office of Environmental Health to HealthSpace USA of Charlotte, North Carolina, under the terms and conditions of Request for Proposals No. 4-21, at an actual cost to the County in the amount of $47,795.00.

 

 

Intro

ORDINANCE NO. 5487, March 1, 2021

 

INTRODUCED BY Theresa Cass Galvin, County Legislator

 

 

Body

 WHEREAS, due to the conditions presented by the ongoing Coronavirus/COVID-19 pandemic, the Office of Environmental Health has a need for cloud-based application software to allow for the conducting of remote inspections of businesses; and,

 

WHEREAS, the Director of Finance and Purchasing issued Request for Proposals No. 4-21 for this product; and,

 

WHEREAS, a total of sixty-four notifications were distributed and four responses were received, and evaluated as follows:

                                          RESPONDENT                                                                                    TOTAL POINTS

 

                                          HealthSpace USA                                                                                                         90

                                          Charlotte, NC

 

                                          Custom Data Processing                                                                                    52

                                          Romeoville, IL

 

                                          Carahsoft Technology                                                                                    43

                                          Reston, VA

 

                                          Novo ProSo                                                                                                                              22

                                          Warrensburg, MO

 

 

and,

 

 

WHEREAS, an evaluation committee reviewed the proposals and evaluated each bidder on the basis of proposed method of performance, experience, qualifications, references, and pricing; and,

 

WHEREAS, pursuant to section 1054.6 of the Jackson County Code, the Director of the Department of Finance and Purchasing recommends the award of a contract for cloud-based application software to HealthSpace USA of Charlotte, NC, under the terms and conditions of RFP No. 4-21, as the best proposal received, at an actual cost to the County in the amount of $47,795.00; now therefore,

 

BE IT ORDAINED by the County Legislature of Jackson County, Missouri, that the following appropriation be and hereby is made:

 

DEPARTMENT/DIVISION

CHARACTER/DESCRIPTION

FROM

TO

 

 

 

 

CARES Act Fund

 

 

 

040-9999

32810- Undesignated Fund Balance

$47,795

 

Environmental Health

 

 

 

040-1503

56661- Software Purchases

 

$27,995

040-1503

56662- Software Maintenance

 

$19,800

 

 

 

 

 

and,

 

BE IT FURTHER ORDAINED that award be made as recommended by the Director of Finance and Purchasing, and that the Director be, and hereby is, authorized to execute for the County a contract, in a form substantially similar to that attached to be approved by the County Counselor, and any other documents necessary to the accomplishment of the award; and,

 

BE IT FURTHER ORDAINED that the Director of Finance and Purchasing be and hereby is authorized to make all payments, including final payment on the contract.

Enacted and Approved

Effective Date: This ordinance shall be effective immediately upon its signature by the County Executive.

 

APPROVED AS TO FORM:

 

 

 

______________________________                     ________________________________

Chief Deputy County Counselor                                           County Counselor

 

                     I hereby certify that the attached ordinance, Ordinance No. 5487 introduced on March 1, 2021, was duly passed on March 15, 2021 by the Jackson County Legislature. The votes thereon were as follows:

 

 

Yeas ________8_______                     Nays ______0________

 

 

Abstaining ____0_______                     Absent _____1________

 

 

 

 

 

This Ordinance is hereby transmitted to the County Executive for his signature.

 

 

 

____________________                                                                                    ________________________________

Date                                                                                                                                                   Mary Jo Spino, Clerk of Legislature

 

I hereby approve the attached Ordinance No. 5487.

 

 

 

____________________                                                                                    ________________________________

Date                                                                                                                                                   Frank White, Jr., County Executive

 

 

 

 

Fiscal Note

Funds sufficient for this appropriation are available from the source indicated below.

 

ACCOUNT NUMBER:                     040                     9999                     32810

ACCOUNT TITLE:                                          CARES Act

                                                                                    Undesignated Fund Balance

NOT TO EXCEED:                                          $47,795.00

 

 

There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.

 

ACCOUNT NUMBER:                     040                     1503                     56661

ACCOUNT TITLE:                                          CARES Act

Environmental Health

Software Purchases

NOT TO EXCEED:                                          $27.995.00

 

ACCOUNT NUMBER:                     040                     1503                     56662

ACCOUNT TITLE:                                          CARES Act

Environmental Health

Software Maintenance

NOT TO EXCEED:                                          $19,800.00

 

 

 

______________________                                                               ______________________________

Date                                                                                                                                                   Chief Administrative Officer