Jackson County Missouri - File #: 19996

• File #: 19996
• Version: 0
• Name: Term and Supply Contract SaaS Solution
• Type: Resolution
• Status: Passed
• File created: 9/27/2018
• In control: Finance and Audit Committee
• On agenda: 10/1/2018
• Final action: 10/8/2018
• Title: A RESOLUTION awarding a fourteen-month term and supply contract with two twelve-month options to extend for the furnishing of a cloud-based SaaS Solution for use by the Collections Department to PayIt, LLC, of Kansas City, MO, under the terms and conditions of the National Cooperative Purchasing Alliance Contract No. 01-66, a competitively-bid government contract, at no cost to the County.
• Sponsors: Dennis Waits
• Indexes: COLLECTION DEPARTMENT, TERM & SUPPLY CONTRACT
• Related files: 19958, 20850, 20179

Date	Ver.	Action By	Action	Result
10/8/2018	0	County Legislature	adopt	Pass
10/8/2018	0	Finance and Audit Committee	recommend do pass	Pass
10/8/2018	0	County Legislature	Consent Agenda
10/2/2018	0	County Legislature	Go To 1st Meeting	Pass
10/1/2018	0	County Legislature	assign to committee

IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI

Title
A RESOLUTION awarding a fourteen-month term and supply contract with two twelve-month options to extend for the furnishing of a cloud-based SaaS Solution for use by the Collections Department to PayIt, LLC, of Kansas City, MO, under the terms and conditions of the National Cooperative Purchasing Alliance Contract No. 01-66, a competitively-bid government contract, at no cost to the County.

Intro
RESOLUTION NO. 19996, October 1, 2018

INTRODUCED BY Dennis Waits, County Legislator


Body
WHEREAS, the Collections Department has a continuing need to process on-line payments; and,

WHEREAS, the department's current software is antiquated and is anticipated to require replacement with updated software from Thomson Reuters within the next two to three years; and,

WHEREAS, by Resolution 19958, dated August 20, 2018, the Legislature did award a term and supply contract to UMB Bank of Kansas City, MO, for on-line payment processing for tax payments, while awaiting the updated software; and,

WHEREAS, the age of the current system presents possible performance and security issues during the property tax season, potentially leading to upset taxpayers and additional workload for the County's staff; and,

WHEREAS, PayIT was awarded a competitively bid contract by the National Cooperative Purchasing Alliance in November 2016; and,

WHEREAS, under this contract, taxpayers will pay an administrative fee of $1.25 for each ACH (electronic check) and 2.7% per credit card transaction, with no charge to the County; and,

WHEREAS, pursuant to section 1030.4 of the Jackson County Code, the Director of Finance and Purchasing recommends the award of fourteen-month term and supply contract with two twelve-month options to extend, for the furnishing of a Cloud based SaaS Solutions to PayIt, LLC of Kansas City (Jackson County), MO, under the terms and conditions of National Cooperative Purchasing Alliance Contract No 01-66...