IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION awarding a fourteen-month term and supply contract with two twelve-month options to extend for the furnishing of a cloud-based SaaS Solution for use by the Collections Department to PayIt, LLC, of Kansas City, MO, under the terms and conditions of the National Cooperative Purchasing Alliance Contract No. 01-66, a competitively-bid government contract, at no cost to the County.
Intro
RESOLUTION NO. 19996, October 1, 2018
INTRODUCED BY Dennis Waits, County Legislator
Body
WHEREAS, the Collections Department has a continuing need to process on-line payments; and,
WHEREAS, the department’s current software is antiquated and is anticipated to require replacement with updated software from Thomson Reuters within the next two to three years; and,
WHEREAS, by Resolution 19958, dated August 20, 2018, the Legislature did award a term and supply contract to UMB Bank of Kansas City, MO, for on-line payment processing for tax payments, while awaiting the updated software; and,
WHEREAS, the age of the current system presents possible performance and security issues during the property tax season, potentially leading to upset taxpayers and additional workload for the County’s staff; and,
WHEREAS, PayIT was awarded a competitively bid contract by the National Cooperative Purchasing Alliance in November 2016; and,
WHEREAS, under this contract, taxpayers will pay an administrative fee of $1.25 for each ACH (electronic check) and 2.7% per credit card transaction, with no charge to the County; and,
WHEREAS, pursuant to section 1030.4 of the Jackson County Code, the Director of Finance and Purchasing recommends the award of fourteen-month term and supply contract with two twelve-month options to extend, for the furnishing of a Cloud based SaaS Solutions to PayIt, LLC of Kansas City (Jackson County), MO, under the terms and conditions of National Cooperative Purchasing Alliance Contract No 01-66; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that award be made as recommended by the Director of Finance and Purchasing, and that the Director be and hereby is authorized to execute for the County any documents necessary for the accomplishment of the award.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
______________________________ ______________________________
Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution No. 19996 of October 1, 2018, was duly passed on October 8, 2018 by the Jackson County Legislature. The votes thereon were as follows:
Yeas _______9________ Nays ______0________
Abstaining ____0_____ Absent _____0_______
________________________ _______________________________
Date Mary Jo Spino, Clerk of the Legislature