IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION authorizing a six-month extension to the term and supply contract for the furnishing of fuel products and related services for use by various County departments to Frazier Oil & L.P. Gas Co., Inc., of Gower, Missouri, awarded under the terms and conditions of City of Kansas City, Missouri Contract No. EV1848, an existing government contract.
Intro
RESOLUTION NO. 21776, October 21, 2024
INTRODUCED BY Megan L. Marshall, County Legislator
Body
WHEREAS, by Resolution 18831, adopted May 11, 2015, a four-year term and supply contract, with four twelve-month options to extend, for the furnishing of fuel including diesel, leaded and unleaded gasoline, and kerosene, for use by various County departments was awarded to Frazier Oil & L.P. Gas Co., Inc., of Gower, Missouri, under the terms and conditions of City of Kansas City, Missouri Contract No. EV1848, an existing government contract; and,
WHEREAS, by Resolution 21284, passed June 5, 2023, a seven-month extension was authorized; and,
WHEREAS, by Resolution 21497, passed December 11, 2023, a five-month extension was authorized; and,
WHEREAS, the City of Kansas City renewed Contract No. EV1848 for a twelve-month extension, effective May 1, 2024 through April 30, 2025, the requested six-month extension is needed to run concurrent with Contract No. EV1848; and,
WHEREAS, the Director of Finance and Purchasing recommends the approval of a six-month extension of the County’s contract with this vendor for the furnishing of fuel products and related services to allow the various County departments to continue purchasing fuel and fuel-related services as needed and to coincide with the new expiration date of Contract No. EV1848; and,
WHEREAS, the Director of Finance and Purchasing recommends this extension under section 1030.4, Jackson County Code, for the reason that this will allow the County to take advantage of discounts offered to large entities; and,
WHEREAS, this extension is made on an as needed basis and does not obligate the County to pay any specific amount, with the availability of funds for specific purchases being subject to annual appropriation with annual estimated usage to be $378,000.00; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that the extension to the existing term and supply contract be authorized as recommended by the Director of Finance and Purchasing and that the Director be, and is hereby authorized to execute for the County any documents necessary to the accomplishment of the extension; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing is authorized to make all payments, including final payment on the contract, to the extent that sufficient appropriations to the using spending agencies are contained in the then current Jackson County budget.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
____________________________
County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution No. 21776 of October 21, 2024, was duly passed on October 28, 2024 by the Jackson County Legislature. The votes thereon were as follows:
Yeas _______9__________ Nays ______0________
Abstaining _____0________ Absent _____0_______
______________________ ______________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
This award is made on a need basis and does not obligate Jackson County to pay any specific amount. The availability of funds for specific purchases is subject to annual appropriations with annual estimated usage to be $378,000.00.
________________________ ______________________________
Date Chief Administrative Officer