IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION transferring $48,000.00 within the 2019 Special Road and Bridge Fund and awarding a contract for a pavement condition assessment to IMS Infrastructure Management Services, of Tempe, AZ, under the terms and conditions of Request for Proposals No. 23-19, at an actual cost to the County not to exceed $48,000.00.
Intro
RESOLUTION NO. 20229, August 19, 2019
INTRODUCED BY Ronald E. Finley, County Legislator
Body
WHEREAS, the Public Works Department has a requirement for a pavement condition assessment to gather data and determine effective methods to repair and maintain the paved roads in unincorporated Jackson County; and,
WHEREAS, the Director of Finance and Purchasing has solicited written proposals on Request for Proposals (RFP) No. 23-19 for these services; and,
WHEREAS, a total of thirty-three notifications were distributed and five responses received and evaluated as follows:
VENDOR EVALUATION POINTS
IMS Infrastructure 100
Management Services
Tempe, AZ
MDS Technologies 92
Park Ridge, IL
ERI Engineering & Research 69
International
Savoy, IL
Dynatest 66
Austin, TX
Anderson Engineering 24
Kansas City, MO
and,
WHEREAS, the Public Works Director also recommends the acquisition of two related items/services that were requested as options in the RFP, at a total additional cost of $8,100.00; and,
WHEREAS, pursuant to section 1054.6 of the Jackson County Code, the Director of Finance and Purchasing recommends the award of a contract for a pavement condition assessment, with optional items 11 and 12, to IMS Infrastructure Management Services, Tempe, AZ, under the terms and conditions of Request for Proposals 23-19, at an actual cost to the County not to exceed $48,000.00; and,
WHEREAS, a transfer is required in order to place the funds needed for this contract into the proper spending accounts; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that the following transfer be made within the 2019 Special Road and Bridge Fund:
DEPARTMENT/DIVISION CHARACTER/DESCRIPTION FROM TO
Special Road and Bridge Fund
Special Projects
in Public Works
004-1507 58040- Roads & Highways $20,000
Road & Bridge
Maintenance
004-1506 57220- Garden & Agriculture Supp. $28,000
004-1506 56080- Other Professional Services $48,000
and,
BE IT FURTHER RESOLVED by the County Legislature of Jackson County, Missouri, that award be made as recommended by the Director of Finance and Purchasing, and that the Director be and hereby is authorized to execute any and all documents necessary to the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Department of Finance and Purchasing is authorized to make all payments, including final payment on the contract. Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
______________________________ __________________________
Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution No. 20229 of August 19, 2019, was duly passed on August 26, 2019 by the Jackson County Legislature. The votes thereon were as follows:
Yeas ________9_________ Nays ____0_______
Abstaining _____0______ Absent _____0_______
______________________ _______________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
Funds sufficient for this transfer are available from the sources indicated below.
ACCOUNT NUMBER: 004 1507 58040
ACCOUNT TITLE: Special Road and Bridge Fund
Special Projects in Public Works
Roads & Highways
NOT TO EXCEED: $20,000.00
ACCOUNT NUMBER: 004 1506 57220
ACCOUNT TITLE: Special Road and Bridge Fund
Road & Bridge Maintenance
Garden & Agriculture Supplies
NOT TO EXCEED: $28,000.00
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 004 1506 56080
ACCOUNT TITLE: Special Road and Bridge Fund
Road & Bridge Maintenance
Other Professional Services
NOT TO EXCEED: $48,000.00
_______________________ ____________________________
Date Chief Administrative Officer