IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION awarding a thirty-six month term and supply contract with two twelve-month options to extend for the furnishing of lock box services for use by the Collection Department to UMB Bank of Kansas City, MO, under the terms and conditions of Request for Proposals No. 58-18.
Intro
RESOLUTION NO. 20033, November 5, 2018
INTRODUCED BY Dennis Waits, County Legislator
Body
WHEREAS, the Collection Department has a need for lock box services for year-round online tax payments; and,
WHEREAS, the Director of Finance and Purchasing has solicited proposals for these services under Request for Proposals No. 58-18; and,
WHEREAS, a total of twenty-eight notifications were distributed and four responses were received, three of which were “no bid,” with the remaining response from the following:
BIDDER ESTIMATED ANNUAL USAGE
UMB Bank $31,000.00
Kansas City
(Jackson County), MO
and,
WHEREAS, pursuant to section 1054.6 of the Jackson County Code, the Director of Finance and Purchasing recommends award of a thirty-six month term and supply contract with two twelve-month options to extend for the furnishing of lockbox services for use by the Collection Department to UMB Bank of Kansas City, MO, as the lowest and best bidder; and,
WHEREAS, this award is made on an as needed basis and does not obligate the County to pay any specific amount, with the availability of funds for specific purchases being subject to annual appropriation; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that award be made as recommended by the Director of Finance and Purchasing, and that the Director be, and is hereby, authorized to execute for the County any documents necessary for the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing is authorized to make all payments, including final payment on the contract, to the extent that sufficient appropriations to the using spending agency are contained in the then current Jackson County budget.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
______________________________ ______________________________
Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution No. 20033 of November 5, 2018, was duly passed on November 13, 2018 by the Jackson County Legislature. The votes thereon were as follows:
Yeas _______6________ Nays _______0_______
Abstaining ____0_____ Absent ______3______
________________________ ____________________________________
Date Mary Jo Spino, Clerk of the Legislature
Fiscal Note
This award is made on a need basis and does not obligate Jackson County to pay any specific amount. The availability of funds for specific purchases is subject to annual appropriation.
__________________________ _______________________________
Date Chief Administrative Officer