File #: 21442    Version: 0 Name: UMB Lockbox services extension
Type: Resolution Status: Passed
File created: 10/17/2023 In control: Finance and Audit Committee
On agenda: 10/23/2023 Final action: 10/30/2023
Title: A RESOLUTION authorizing a five-month extension to an existing term and supply contract for the furnishing of lockbox services for use by the Collections Department to UMB Bank of Kansas City, MO, under the terms and conditions of Request for Proposals 58-18.
Sponsors: Megan L. Marshall
Indexes: COLLECTION DEPARTMENT, EXTENSION, TERM & SUPPLY CONTRACT
Attachments: 1. 21442bu, 2. 21442adopted
Related files: 20822, 20033
IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI

Title
A RESOLUTION authorizing a five-month extension to an existing term and supply contract for the furnishing of lockbox services for use by the Collections Department to UMB Bank of Kansas City, MO, under the terms and conditions of Request for Proposals 58-18.


Intro
RESOLUTION NO. 21442, October 23, 2023

INTRODUCED BY Megan L. Marshall, County Legislator


Body
WHEREAS, by Resolution 20033, dated November 5, 2018, the Legislature awarded a term and supply contract for the furnishing of lockbox services for use by the Collection Department to UMB Bank of Kansas City, MO under the terms and conditions of Request for Proposals (RFP) 58-18; and,

WHEREAS, by Resolution 20822, dated November 22, 2021, the Legislature did execute an addendum to increase the scope of services under the contract to include lockbox services; and,

WHEREAS, the current contract expires November 12, 2023, and a new RFP has been submitted to Bonfire, but there is not enough time to complete the entire bid process from award to purchase order prior to the expiration of the current contract; and,

WHEREAS, the Collection Department is requesting to extend the current agreement under RFP 58-18 with UMB from November 13, 2023, through March 31, 2024 to ensure that end of year mailed tax payments will all be processed in time by our existing lockbox processor; now therefore,

BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that award be made as recommended by the Directors of Finance and Purchasing and Collections and that the Director of Finance and Purchasing be, and hereby is, authorized to execute for the County any documents necessary to the accomplishment of the award; and,

BE IT FURTHER RESOLVED that the Director of Finance and Purchasing is authorized to make all payments, including final payment on the contracts, to the extent that sufficient appropriations to the using spending agency are contained...

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