IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION authorizing a five-month extension to an existing term and supply contract for the furnishing of lockbox services for use by the Collections Department to UMB Bank of Kansas City, MO, under the terms and conditions of Request for Proposals 58-18.
Intro
RESOLUTION NO. 21442, October 23, 2023
INTRODUCED BY Megan L. Marshall, County Legislator
Body
WHEREAS, by Resolution 20033, dated November 5, 2018, the Legislature awarded a term and supply contract for the furnishing of lockbox services for use by the Collection Department to UMB Bank of Kansas City, MO under the terms and conditions of Request for Proposals (RFP) 58-18; and,
WHEREAS, by Resolution 20822, dated November 22, 2021, the Legislature did execute an addendum to increase the scope of services under the contract to include lockbox services; and,
WHEREAS, the current contract expires November 12, 2023, and a new RFP has been submitted to Bonfire, but there is not enough time to complete the entire bid process from award to purchase order prior to the expiration of the current contract; and,
WHEREAS, the Collection Department is requesting to extend the current agreement under RFP 58-18 with UMB from November 13, 2023, through March 31, 2024 to ensure that end of year mailed tax payments will all be processed in time by our existing lockbox processor; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that award be made as recommended by the Directors of Finance and Purchasing and Collections and that the Director of Finance and Purchasing be, and hereby is, authorized to execute for the County any documents necessary to the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing is authorized to make all payments, including final payment on the contracts, to the extent that sufficient appropriations to the using spending agency are contained in the then current Jackson County budget.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
______________________________
County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution No. 21442 of October 23, 2023, was duly passed on October 30, 2023 by the Jackson County Legislature. The votes thereon were as follows:
Yeas _____9_______ Nays _____0_______
Abstaining ____0_____ Absent _____0______
______________________ _________________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
This award is made on a need basis and does not obligate Jackson County to pay any specific amount. The availability of funds for specific purchases is subject to annual appropriation.
________________________ ________________________________
Date Chief Administrative Officer