IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION transferring $13,670.00 within the 2023 Inmate Security Fund and awarding a contract to TimeKeeping Systems, Inc., of Solon, OH, for the annual support and hosting fee for software maintenance services for the electronic inmate movement tracking system for use by the County’s Detention Center, at an actual cost to the County in the amount of $35,670.00, as a sole source purchase.
Intro
RESOLUTION NO. 21320, June 26, 2023
INTRODUCED BY Manuel Abarca IV, County Legislator
Body
WHEREAS, by Resolution 20583, dated December 7, 2020, the County awarded a contract for the furnishing of an electronic inmate movement tracking system for use by the Department of Corrections to TimeKeeping Systems, Inc., of Solon, OH, under the terms and conditions of Request for Proposals No. 60-20, at an actual cost to the County in the amount of $185,172.00; and,
WHEREAS, the Department of Corrections has a need for annual software maintenance on this proprietary system; and,
WHEREAS, a transfer is necessary to place a portion of the funds needed for the required software maintenance in the appropriate spending account; and,
WHEREAS, pursuant to section 1030.1 of the Jackson County Code, the Directors of Finance and Purchasing and Corrections recommend the acquisition of the needed software maintenance from TimeKeeping Systems, Inc., of Solon, OH, as a sole source purchase, based upon TimeKeeping Systems, Inc.'s status as the sole provider of its own proprietary software and maintenance; now therefore;
BE IT RESOLVED by the Legislature of Jackson County, Missouri, that the following transfer within the 2023 Inmate Security Fund be and hereby is made:
|
DEPARTMENT/DIVISION |
CHARACTER/DESCRIPTION |
FROM |
TO |
|
Inmate Security Fund |
|
|
|
|
Corrections |
|
|
|
|
036-2701 |
58180- |
$13,670 |
|
|
|
Audio/Video Recording Equipment |
|
|
|
036-2701 |
58170- Other Equipment |
|
$13,670 |
and,
BE IT FURTHER RESOLVED by the County Legislature of Jackson County, Missouri, that the contract be awarded as recommended by the Directors of Finance and Purchasing and Corrections, and that the Director of Finance and Purchasing be, and hereby is, authorized to execute for the County any documents necessary for the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing is authorized to make all payments, including final payment, on the contract.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
______________________________ _______________________________
Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution No. 21320 of June 26, 2023, was duly passed on July 10, 2023 by the Jackson County Legislature. The votes thereon were as follows:
Yeas ______7_________ Nays ______0________
Abstaining ____1_____ Absent ______1______
________________________ _______________________________
Date Mary Jo Spino, Clerk of the Legislature
Fiscal Note
Funds sufficient for this transfer are available from the source indicated below.
ACCOUNT NUMBER 036 2701 58180
ACCOUNT TITLE Inmate Security Fund
Corrections
Audio/Visual Recording Equipment
NOT TO EXCEED $13,670.00
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized. Funds for future years are subject to appropriation in the County’s then current annual budget.
ACCOUNT NUMBER 036 2701 58170
ACCOUNT TITLE Inmate Security Fund
Corrections
Other Equipment
NOT TO EXCEED $35,670.00
____________________ ________________________________
Date Chief Administrative Officer