IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
AN ORDINANCE appropriating $3,771,941.00 from the undesignated fund balance of the 2022 County Improvement Fund and awarding a three-year contract for the furnishing of property tax collection software for use by the Collection Department to Aumentum Technologies of Niagara Falls, NY, under the terms and conditions of Request for Proposals No. 53-22, at an actual cost to the County in an amount not to exceed $4,456,590.00 for 2022 and a total three-year cost not to exceed $6,287,464.00.
Intro
ORDINANCE NO. 5696, November 7, 2022
INTRODUCED BY Theresa Cass Galvin, County Legislator
Body
WHEREAS, the Department of Collection has a need to replace outdated property tax collection software at risk of becoming non-operational; and,
WHEREAS, the Director of Finance and Purchasing has solicited proposals on Request for Proposals (RFP) No. 53-22 in response to this need; and,
WHEREAS, seven proposals were received and evaluated by a committee of County associates from the using department; and,
WHEREAS, pursuant to section 1054.6 of the Jackson County Code, Directors of Finance and Purchasing and Collection recommend the award of a contract for the furnishing of the required software to the County’s current tax software provider, Aumentum Technologies of Niagara Falls, NY, for the reason that it has submitted the lowest and best proposal; and,
WHEREAS, the total three-year cost of this software is $6,287,464.00, with $4,456,590.00 to be paid in 2022; and,
WHEREAS, all costs for 2022 and all non-recurring costs for 2023 and 2024 will be encumbered pursuant to this Ordinance; and,
WHEREAS, an appropriation is necessary to place the required funds in the proper spending account; now therefore,
BE IT ORDAINED by the County Legislature of Jackson County, Missouri, that the following appropriation be and hereby is made:
|
DEPARTMENT/DIVISION |
CHARACTER/DESCRIPTION |
FROM |
TO |
|
County Improvement Fund |
|
|
|
|
013-9999 |
32810- Undesignated Fund Balance |
$3,771,941 |
|
|
Information Technology |
|
|
|
|
013-1305 |
56661- Software Purchases |
|
$3,771,941 |
and,
BE IT FURTHER ORDAINED that award be made as recommended by the Directors of Collection and Finance and Purchasing, and that the Director of Finance and Purchasing be and hereby is authorized to execute for the County any documents necessary for the accomplishment of the award; and,
BE IT FURTHER ORDAINED that the Director of Finance and Purchasing be and hereby is authorized to make all payments, including final payment on the contract, to the extent that sufficient appropriations to the using spending agency are contained in the then-current County budget.
Enacted and Approved
Effective Date: This ordinance shall be effective immediately upon its signature by the County Executive.
APPROVED AS TO FORM:
______________________________ ________________________________
Chief Deputy County Counselor County Counselor
I hereby certify that the attached ordinance, Ordinance No. 5696 introduced on November 7, 2022, was duly passed on November 21, 2022 by the Jackson County Legislature. The votes thereon were as follows:
Yeas _______8________ Nays ______0________
Abstaining ____0_______ Absent _____1________
This Ordinance is hereby transmitted to the County Executive for his signature.
____________________ ________________________________
Date Mary Jo Spino, Clerk of Legislature
I hereby approve the attached Ordinance No. 5696.
____________________ ________________________________
Date Frank White, Jr., County Executive
Fiscal Note
Funds sufficient for this appropriation are available from the source indicated below.
ACCOUNT NUMBER: 013 9999 32810
ACCOUNT TITLE: County Improvement Fund
Undesignated Fund Balance
NOT TO EXCEED: $3,771,941.00
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 013 1305 56661
ACCOUNT TITLE: County Improvement Fund
Information Technology
Software Purchases
NOT TO EXCEED: $4,456,590.00
_______________________________ ________________________________
Date Chief Administrative Officer