sIN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION transferring $130,194.00 within the 2020 General Fund and awarding a contract for the furnishing of policy management software for use by the Sheriff’s Office and Department of Corrections to Lexipol, LLC, of Frisco, TX, under the terms and conditions of Request for Proposals No. 58-20, at an actual cost to the County in the amount of $130,194.00.
Intro
RESOLUTION NO. 20587, December 14, 2020
INTRODUCED BY Crystal Williams, County Legislator
Body
WHEREAS, the Sheriff’s Office and Department of Corrections have a need for a customizable software package to manage, track, and update their policies, procedures, and trainings; and,
WHEREAS, the Director of Finance and Purchasing issued Request for Proposals No. 58-20 for this product; and,
WHEREAS, a total of thirty-nine notifications were distributed and two responses were received, with one rejected as non-compliant; and,
WHEREAS, pursuant to section 1054.6 of the Jackson County Code, the Director of Finance and Purchasing recommends the award of a contract for the furnishing of policy management software for use by the Sheriff’s Office and Department of Corrections to Lexipol, LLC, of Frisco, TX, the only compliant bidder, at an actual cost to the County in the amount $130,194.00; and,
WHEREAS, a transfer is necessary to fund this purchase; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that the following transfer be and hereby is made:
|
DEPARTMENT/DIVISION |
CHARACTER/DESCRIPTION |
FROM |
TO |
|
|
|
|
|
|
General Fund |
|
|
|
|
Sheriff |
|
|
|
|
001-4201 |
56170- Transportation Expense |
$80,000 |
|
|
001-4201 |
56710- Dues & Membership |
$ 2,000 |
|
|
001-4201 |
57110- Gasoline |
$48,194 |
|
|
001-4201 |
56663- Software As A Service |
|
$46,284 |
|
001-4201 |
56080- Other Professional Services |
|
$83,910 |
|
|
|
|
|
and,
BE IT FURTHER RESOLVED that award be made as recommended by the Director of Finance and Purchasing; and,
BE IT FURTHER RESOLVED that the Director be and hereby is authorized to make all payments, including final payment on the contract.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
________________________________ ________________________________
Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution No. 20587 of December 14, 2020, was duly passed on December 21, 2020 by the Jackson County Legislature. The votes thereon were as follows:
Yeas ________9_________ Nays ______0________
Abstaining ______0_______ Absent _____0_______
_________________ ________________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
Funds sufficient for this transfer are available from the sources indicated below.
ACCOUNT NUMBER: 001 4201 56170
ACCOUNT TITLE: General Fund
Sheriff
Transportation Expense
NOT TO EXCEED: $80,000.00
ACCOUNT NUMBER: 001 4201 56710
ACCOUNT TITLE: General Fund
Sheriff
Dues & Membership
NOT TO EXCEED: $2,000.00
ACCOUNT NUMBER: 001 4201 57110
ACCOUNT TITLE: General Fund
Sheriff
Gasoline
NOT TO EXCEED: $48,194.00
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 001 4201 56663
ACCOUNT TITLE: General Fund
Sheriff
Software As A Service
NOT TO EXCEED: $46,284.00
ACCOUNT NUMBER: 001 4201 56080
ACCOUNT TITLE: General Fund
Sheriff
Other Professional Services
NOT TO EXCEED: $83,910.00
_________________ ________________________________
Date Interim Chief Administrative Officer