IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION transferring $218,475.00 within the 2015 Health Fund for purchase of vehicles and equipment and awarding a contract to VertiQ Software LLC, of Morgan Hill, CA, for the furnishing of software for use by the Medical Examiner’s Office, at an actual cost to the County not to exceed $117,870.00, as a sole source purchase.
Intro
RESOLUTION NO. 19004, November 16, 2015
INTRODUCED BY Crystal Williams and Theresa Galvin, County Legislators
Body
WHEREAS, the Medical Examiner’s Office is in need of a software management system upgrade, vehicles, and other equipment for use within its office; and,
WHEREAS, section 1030.1, Jackson County Code, 1984, eliminates the requirement for competitive bidding when items to be purchased can be obtained from only one source; and,
WHEREAS, the Director of Finance and Purchasing recommends the award of a contract for the furnishing of a software management system upgrade for use by the Medical Examiner’s Office, to VertiQ Software, LLC, of Morgan Hills, CA, at a cost to the County not to exceed $117,870.00; and,
WHEREAS, the Director further recommends that he not take competitive bids for this software, for the reason that VertiQ is the current provider of the Medical Examiner’s software management system and is the only available source for the needed upgrades; and,
WHEREAS, the Medical Examiner’s Office is also in need of vehicles, office equipment, and computers to be purchased through existing term and supply contracts; and,
WHEREAS, a transfer is necessary to place funds needed for the software upgrade, vehicles, office equipment, and computers in the appropriate spending account; and,
WHEREAS, the County Executive recommends this transfer; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that the following transfer within the 2015 Health Fund be and hereby is made:
DEPARTMENT/DIVISION CHARACTER/DESCRIPTION FROM TO
Health Fund
Non-Departmental
002-5102 56790 - Other Contractual Srvs $218,475
002-5102 58170 - Other Equipment $ 28,937
002-5102 58171 - Computers and Accessories $ 1,082
002-5102 58020 - Buildings & Improvements $ 23,132
002-5102 58150 - Office Furniture & Fixtures $ 11,539
002-5102 58120 - Vehicles $ 35,916
002-5102 56661 - Software Purchase $117,870
and,
BE IT FURTHER RESOLVED by the County Legislature of Jackson County, Missouri, that award be made as recommended by the Director of Finance and Purchasing and that the Director be, and is hereby, authorized to execute for the County any documents necessary for the accomplishment of the award, in a form to be approved by the County Counselor; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing is authorized to make all payments, including final payment, on the contract.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
______________________________ _______________________________
Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution No. 19004 of November 16, 2015, was duly passed on November 23, 2015 by the Jackson County Legislature. The votes thereon were as follows:
Yeas _______8________ Nays ______0________
Abstaining ____0_____ Absent ______1______
________________________ _______________________________
Date Mary Jo Spino, Clerk of the Legislature
Fiscal Note
Funds sufficient for this transfer are available from the sources indicated below.
ACCOUNT NUMBER: 002 5102 56790
ACCOUNT TITLE: Health Fund
Non-Departmental
Other Contractual Services
NOT TO EXCEED: $218,475.00
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 002 5102 56661
ACCOUNT TITLE: Health Fund
Non-Departmental
Software Purchases
NOT TO EXCEED: $117,870.00
___________________________ ________________________________
Date Director of Finance and Purchasing