IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION awarding a thirty-six month contract with two twelve-month options to extend for the furnishing of wide-area network services for use by the Information Technology Department to Windstream Communications of Kansas City, Missouri, under the terms and conditions of Request for Proposals No. 40-15, at a cost to the County for 2015 in the amount $21,878.00, and at an annual cost to the County in the amount of $262,536.00.
Intro
RESOLUTION NO. 18938 , September 21, 2015
INTRODUCED BY Scott Burnett, County Legislator
Body
WHEREAS, the Information Technology Department has a need for wide-area network services to support the data communications infrastructure for use by the County and the Circuit Court; and,
WHEREAS, the Director of Finance and Purchasing issued Request for Proposals No. 40-15 for these services; and,
WHEREAS, a total of forty-eight notifications were distributed and five responses were received, two of which were determined to be non-responsive, and the remaining three responses evaluated as follows:
RESPONDENT TOTAL POINTS ANNUAL COST
Windstream 86.25 $262,536.00
Kansas City, (Jackson County), MO
AT&T 83.75 $561,551.64
Kansas City (Jackson County), MO
Level 3 52.50 $610,844.64
Overland Park, KS
and,
WHEREAS, an evaluation committee reviewed the proposals and evaluated each bidder on the basis of proposed method of performance, experience, qualifications, references, and pricing; and,
WHEREAS, the Director of the Finance and Purchasing recommends the award of a thirty-six month contract with two twelve-month options to extend for wide-area network services to Windstream Communications of Kansas City, Missouri, under the terms and conditions of RFP No. 40-15, at a cost to the County for 2015 in the amount of $21,878.00, as the lowest and best proposal received; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that award be made as recommended by the Director of Finance and Purchasing, and that the Director be, and is hereby, authorized to execute for the County any documents necessary to the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing be and hereby is authorized to make all payments on the contract, including final payment, to the extent that sufficient appropriations to the using spending agencies are available in the then current Jackson County budget.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
______________________________ ________________________________
Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution No. 18938 of September 21, 2015, was duly passed on September 28, 2015 by the Jackson County Legislature. The votes thereon were as follows:
Yeas ______9________ Nays ______0_________
Abstaining ____0______ Absent _____0_________
______________________ ______________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 001 5101 56430
ACCOUNT TITLE: General Fund
Non-Departmental
Telephone Utility
NOT TO EXCEED: $11,450.00
ACCOUNT NUMBER: 003 5103 56430
ACCOUNT TITLE: Park Fund
Non-Departmental
Telephone Utility
NOT TO EXCEED: $7,733.00
ACCOUNT NUMBER: 004 5104 56430
ACCOUNT TITLE: Special Road and Bridge Fund
Non-Departmental
Telephone Utility
NOT TO EXCEED: $2,695.00
Funds sufficient to meet this obligation in years subsequent to 2015 are subject to appropriation of the 2016 and future years’ budgets.
________________________ _______________________________
Date Director of Finance and Purchasing