IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION awarding a contract on Bid No. PW 02-2015 for the 2015 Pavement Maintenance Project Phase 2A - Chip Seal, No. 3186, to Vance Brothers, Inc., of Kansas City, MO, at an actual cost to the County not to exceed $850,888.00, and authorizing the Director of Public Works to approve line item adjustments under this contract at no additional cost to the County.
Intro
RESOLUTION NO. 18805, April 27, 2015
INTRODUCED BY Greg Grounds, County Legislator
Body
WHEREAS, the Director of Public Works has solicited formal written bids on Bid No. PW 02-2015 for the 2015 Pavement Maintenance Project Phase 2A - Chip Seal, No. 3186, for use by the Public Works Department; and,
WHEREAS, notifications were distributed through advertisement and online posting and two responses were received from the following:
VENDOR BID
Vance Brothers, Inc.
Kansas City (Jackson County), MO $850,887.50
Musselman & Hall Contractors No bid on Items 1, 2, & 3
Kansas City (Jackson County), MO
and,
WHEREAS, the Director of Public Works recommends that the contract be awarded to Vance Brothers, Inc., for the reason that it has submitted the lowest and best bid; and,
WHEREAS, the County reserves the right to adjust the quantities up or down to the bid to accommodate available funds within the bid specifications; and,
WHEREAS, in the event that line item adjustments to the contract become necessary, it is appropriate that the Director of Public Works be authorized to approve said line item adjustments to the extent there is no additional cost to the County; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that the award be made as recommended by the Director of Public Works and that the County Executive be and hereby is authorized to execute any documents necessary to the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Director of Public Works be and hereby is authorized to make adjustments in the contract line item quantities to the extent that there will be no further funding obligation to the County; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing is authorized to make all payments, including final payment on the contract.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
___________________________ ______________________________
Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution No. 18805 of April 27, 2015, was duly passed on May 4, 2015 by the Jackson County Legislature. The votes thereon were as follows:
Yeas _______9________ Nays _______0_______
Abstaining ____0_______ Absent ______0______
________________________ ______________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 004 1506 58040
ACCOUNT TITLE: Special Road and Bridge Fund
Road & Bridge Maintenance
Roads
NOT TO EXCEED: $850,888.00
_______________________ _______________________________
Date Director of Finance and Purchasing