IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION awarding a twenty-four month term and supply contract, with three twelve-month options to extend, for the furnishing of concessions candy for use by the Parks + Rec Department to St. Joseph Tobacco, d/b/a Saint Joe Distributing, of St. Joseph, MO, under the terms and conditions of Invitation to Bid No. 10-15.
Intro
RESOLUTION NO. 18801, April 27, 2015
INTRODUCED BY Frank White, Jr., County Legislator
Body
WHEREAS, the Director of Finance and Purchasing has solicited formal written bids on Invitation to Bid No. 10-15 for the furnishing of candy and other concession products for resale for use by the Parks + Rec Department; and,
WHEREAS, a total of forty-nine notifications were distributed and two responses were received thereon from the following:
VENDOR
St. Joseph Tobacco Company
d/b/a Saint Joe Distributing
St. Joseph, MO
Clayton Paper & Distributing
St. Joseph, MO
and,
WHEREAS, following evaluation of bids submitted, the Director recommends the award of a twenty-four month term and supply contract, with three twelve-month options to extend, for the furnishing of candy and other concession products for use by the Parks + Rec Department to St. Joseph Tobacco Company d/b/a Saint Joe Distributing, under the terms and conditions of Invitation to Bid No. 10-15, for the reason that it has submitted the lowest and best bid, as set forth in the attached recapitulation and analysis; and,
WHEREAS, this award is made on an as needed basis and does not obligate Jackson County to pay any amount, with the availability of funds for specific purchases remaining subject to annual appropriation; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that award be made as recommended by the Director of Finance and Purchasing, and that the Director be and hereby is authorized to execute for the County any documents necessary to the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing is authorized to make all payments, including final payment on the contract, to the extent sufficient appropriations to the using spending agency are contained in the then current Jackson County budget.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
____________________________ ______________________________
Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution No. 18801 of April 27, 2015, was duly passed on May 4, 2015 by the Jackson County Legislature. The votes thereon were as follows:
Yeas ______9_________ Nays ______0________
Abstaining ____0_______ Absent ______0______
________________________ ____________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
This award is made on a need basis and does not obligate Jackson County to pay any specific amount. The availability of funds for specific purchases is subject to annual appropriations.
___________________________ ______________________________
Date Director of Finance and Purchasing