IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION awarding a contract on Electronic Solicitation No. BB200492 for the purchase of a Planetary Scanner for use by the Records Department to Imaging Solutions Company of Wichita, KS, at an actual cost to the County not to exceed $26,899.00.
Intro
RESOLUTION # 15279, November 29, 2004
INTRODUCED BY Ronald E. Finley, County Legislator
Body
WHEREAS, County taxpayers are constantly seeking information on real estate and recorded documents online; and,
WHEREAS, the Records Department believes in furthering the development of online access to County records and preserving County records from the past two centuries; and,
WHEREAS, currently only five years of recorded land document images are obtainable online; and,
WHEREAS, land list books with numerous marginal notations of historical and legal significance are maintained currently in very fragile book form which extends to 19 x 30 inches when opened for copying; and reproduction for preservation; and,
WHEREAS, it is a goal of the County to provide effective and efficient online services and to effectively and efficiently preserve historical documents of great value to the public; and,
WHEREAS, a Planetary Scanner, specialized scanning equipment, with color image capacity, is required by the Record Department for this purpose; and,
WHEREAS, through the purchase of this type of digital scanning equipment, land list books dating back to the 1800's can also be made digitally accessible to the general public; and,
WHEREAS, the Records Department believes, over a five year period, this digital scanning equipment will allow all records for the past century to be available online; and,
WHEREAS, the Purchasing Director has solicited formal written bids on Electronic Solicitation No. BB200492 for the furnishing of the Records Department's requested Planetary scanner; and,
WHEREAS, he has received as the only two bids thereon bids from the following:
VENDOR BID
Imaging Solutions Co. $26,899.00
Wichita, KS
American Micro $33,749.00
Kansas City (Jackson County), MO
and,
WHEREAS, the Purchasing Director has recommended that award be made to Imaging Solutions Company of Wichita, KS, for the reason that it has submitted the lowest and best bid meeting specifications as set out in the attached recapitulation and analysis; therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that award be made as recommended by the Purchasing Director to Imaging Solutions Company of Wichita, KS at an actual cost to the County not to exceed $26,899.00, and that the Purchasing Director be, and is hereby, authorized to execute for the County any documents necessary to the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Director of the Department of Finance is authorized to make all payments, including final payment on the contract.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
____________________________ ______________________________
Acting Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution # 15279 of November 29, 2004 was duly passed on _____December 6_________________, 2004 by the Jackson County Legislature. The votes thereon were as follows:
Yeas ______7_________ Nays _______0_______
Abstaining ____0_____ Absent _____2_______
________________________ ____________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 044 1804 6791
ACCOUNT TITLE: Recorder's Fee Fund
Records Center
Microfilm
NOT TO EXCEED: $26,899.00
________________________ __________________________________
Date Director of the Department of Finance