IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION awarding a contract for the furnishing of software maintenance for use by the Records Department to Hart Intercivic, Inc., of Dallas, Texas, at a cost to the County not to exceed $14,311.00, as a sole source purchase.
Intro
RESOLUTION # 14594, May 12, 2003
INTRODUCED BY Ronald E. Finley, County Legislator
Body
WHEREAS, Section 1040.1 of the Jackson County Code, 1984, eliminates the requirement for competitive bidding when items to be purchased can be obtained from only one source; and,
WHEREAS, Section 1063.00 of the Code requires notification of and approval by the Legislature on such sole source purchases exceeding $5,000.00; and,
WHEREAS, the Purchasing Director recommends a contract with Hart Intercivic, Inc., of Dallas, Texas, for maintenance of software for use by the Records Department; and,
WHEREAS, the Purchasing Director further recommends that he not take competitive bids with regard to said contract for the reason that Hart Intercivic, Inc., of Dallas, Texas, is the only known supplier of maintenance for its own proprietary Hart Intercivic records software; therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that award be made as recommended by the Purchasing Director, and that the Purchasing Director be, and is hereby, authorized to execute for the County a contract with Hart Intercivic, Inc., of Dallas, Texas, as recommended by the Purchasing Director; and,
BE IT FURTHER RESOLVED that the Director of the Department of Finance is authorized to make all payments, including final payment on the contract.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
______________________________ ________________________________
Acting County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution # 14594 of May 12, 2003 of was duly passed on __________May 19__________________, 2003 by the Jackson County Legislature. The votes thereon were as follows:
Yeas ________8___________ Nays ________0___________
Abstaining ______0_________ Absent _______1___________
______________________ _____________________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 042 1801 6662
ACCOUNT TITLE: Recorder's Technology Fee Fund
Recorder's Office
Software Maintenance
NOT TO EXCEED: $14,311.00
________________________ __________________________________
Date Director of the Department of Finance