IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION transferring $7,401.00 within the 2003 Assessment Fund and authorizing the issuance of purchase orders for the furnishing of hardware and software maintenance for use by the Management Information Systems, Assessment, Collection and Corrections Departments in the actual aggregate amount of $366,533.90, as sole source purchases.
Intro
RESOLUTION # 14513, March 24, 2003
INTRODUCED BY Ronald E. Finley, County Legislator
Body
WHEREAS, Section 1040.1 of the Jackson County Code, 1984, eliminates the requirement for competitive bidding when items to be purchased can be obtained from only one source; and,
WHEREAS, Section 1063.00 of the Code requires notification of and approval by the Legislature on such sole source purchases exceeding $5,000.00; and,
WHEREAS, the Purchasing Director requests approval to issue purchase orders for the furnishing of hardware and software maintenance for use by the Management Information Systems, Assessment, Collection and Corrections Departments, to the following vendors, and in the following amounts:
$ Amount
Vendor For Use By Software Hardware
Eden Systems, Inc. All County Departments $ 46,247.91 $
Seattle, WA
IBM (Informix) All County Departments 56,084.60
Menlo Park, CA
Dynamic Computer Solutions, Inc. Records Department (KC and Indep.) 8,000.40
Kansas City, MO Records Department (Records Center)
280.00
Eastman Kodak Co. Records Department 2,041.00
Chicago, IL
XES Engineering Systems, Inc. Records Department 4,157.76
Philadelphia, PS
Facilities Management Engineering MIS & Facilities Management 820.00
St. George, UT
Symbol Technologies, Inc. Corrections 16,620.30
Holtsville, NY
Intergraph Corp. Assessment & GIS 4,224.00 2,412.00
Chicago, IL
Inprise/Borland Corp. MIS & Corrections 3,000.00
Scotts Valley, CA
Sigma Systems Technology, Inc. MIS & Assessment 24,430.00
Williamsville, NY
Asix, Inc. MIS & Assessment 157,971.00
Bellevue, WA
Winchester Systems, Inc. MIS & Assessment 7,604.93
Burlington, MA
Computrust Corp. MIS & Public Administrator 32,640.00
Morgan Hill, CA Total $325,417.51 $41,116.39
Grand Total $366,533.90
and,
WHEREAS, the Purchasing Director further recommends that he not take competitive bids with regard to said contracts for the reason that the software maintenance and hardware required are of a proprietary nature and maintenance for these items is considered sole source; and,
WHEREAS, a transfer within the 2003 Assessment Fund is necessary to cover a portion of the cost of these purchases; and,
WHEREAS, the County Executive recommends said transfer; now therefore,
BE IT RESOLVED be the County Legislature of Jackson County, Missouri, that the following transfer be and hereby is made:
DEPARTMENT/DIVISION CHARACTER/DESCRIPTION FROM TO
Assessment Fund
MIS
045-1305-6661 Software $7,401
045-1305-6662 Software Maintenance 7,401
and,
BE IT FURTHER RESOLVED by the County Legislature of Jackson County, Missouri, that awards be made as recommended by the Purchasing Director, and that the Purchasing Director be, and is hereby, authorized to execute for the County any documents necessary to the accomplishment of the awards; and,
BE IT FURTHER RESOLVED that the Director of the Department of Finance is authorized to make all payments, including final payment on the contracts.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
___________________________________ ___________________________
Acting County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution # 14513 of March 24, 2003 was duly passed on ______April 1________________, 2003 by the Jackson County Legislature. The votes thereon were as follows:
Yeas _______9__________ Nays ______0________
Abstaining ______0_______ Absent _____0_______
______________________ ____________________________Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 001 1305 6662
ACCOUNT TITLE: General Fund
MIS
Software Maintenance
NOT TO EXCEED: $138,792.51
ACCOUNT NUMBER: 001 1801 6540
ACCOUNT TITLE: General Fund
Records
Maintenance & Repair - Office Equipment
NOT TO EXCEED: $14,199.16
ACCOUNT NUMBER: 001 2701 6580
ACCOUNT TITLE: General Fund
Department of Corrections
Maintenance & Repair - Data Pro
NOT TO EXCEED: $16,620.30
ACCOUNT NUMBER: 045 1310 6580
ACCOUNT TITLE: Assessment Fund
GIS
Maintenance & Repair - Data Pro
NOT TO EXCEED: $3,318.00
ACCOUNT NUMBER: 003 1310 6580
ACCOUNT TITLE: Park Fund
GIS
Maintenance & Repair - Data Pro
NOT TO EXCEED: $1,327.20
ACCOUNT NUMBER: 004 1310 6580
ACCOUNT TITLE: Road & Bridge Fund
GIS
Maintenance & Repair - Data Pro
NOT TO EXCEED: $1,990.80
ACCOUNT NUMBER: 045 1305 6662
ACCOUNT TITLE: Assessment Fund
MIS
Software Maintenance
NOT TO EXCEED: $182,401.00
ACCOUNT NUMBER: 044 1804 6540
ACCOUNT TITLE: Recorder's Fee Fund
Record Center
Maintenance & Repair - Office Equipment
NOT TO EXCEED: $280.00
ACCOUNT NUMBER: 045 1305 6580
ACCOUNT TITLE: Assessment Fund
MIS
Maintenance & Repair - Data Pro
NOT TO EXCEED: $7,604.93
______________________________ ______________________________
Date Director of the Department of Finance