File #: 21731    Version: 0 Name: t & s PC's, computer hardware and software
Type: Resolution Status: Passed
File created: 9/3/2024 In control: Finance and Audit Committee
On agenda: 9/23/2024 Final action: 9/30/2024
Title: A RESOLUTION awarding twelve-month term and supply contracts, with one twelve month option to extend, for the furnishing of personal computers and miscellaneous computer hardware and software for use by various County departments to SHI Corporation of Somerset, New Jersey, ConvergeOne of Overland Park, Kansas, and Dell Financial of Round Rock, Texas, under the terms and conditions set forth in State of Missouri Contract No. CT 220337001, Midwestern Higher Education Commission Contract No. MHEC-04152022, and Cooperating School Districts of Greater Kansas City Contract No. CO62518, all existing competitively-bid government contracts.
Sponsors: Megan L. Marshall
Indexes: COUNTY DEPARTMENTS, PERSONAL COMPUTERS, TERM & SUPPLY CONTRACT
Attachments: 1. 21731adopted, 2. RLA, 3. IT Memo, 4. CSDGKC ConvergeOne, 5. MHEC Dell, 6. State of Missouri SHI

IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI

 

Title

A RESOLUTION awarding twelve-month term and supply contracts, with one twelve month option to extend, for the furnishing of personal computers and miscellaneous computer hardware and software for use by various County departments to SHI Corporation of Somerset, New Jersey, ConvergeOne of Overland Park, Kansas, and Dell Financial of Round Rock, Texas, under the terms and conditions set forth in State of Missouri Contract No. CT 220337001, Midwestern Higher Education Commission Contract No. MHEC-04152022, and Cooperating School Districts of Greater Kansas City Contract No. CO62518, all existing competitively-bid government contracts.

 

Intro

RESOLUTION NO. 21731, September 23, 2024

 

INTRODUCED BY Megan L. Marshall, County Legislator

 

 

Body

 WHEREAS, the County has a need to purchase personal computers and miscellaneous computer software and hardware for use by various County departments to provide for their needs for the upcoming twenty-four-month period; and,

 

WHEREAS, the Director of Finance and Purchasing recommends the purchases under the terms and conditions set forth in State of Missouri Contract No. CT 220337001, Midwestern Higher Education Commission Contract No. MHEC-04152022, and Cooperating School Districts of Greater Kansas City Contract No. CO62518, all existing competitively-bid government contracts, due to the volume discounts offered to large entities; and,

 

 

WHEREAS, award as recommended would result in awards to the following vendors:

 

VENDOR                                                                                    CONTRACT NO.

 

Dell Financial,                                                               Midwestern Higher Education Contract No.

Round Rock, TX                                                                MHEC-04152022

 

SHI, Corporation,                                                               State of MO Contract No.

Somerset, NJ                                                               CT 220337001

 

 

ConvergeOne                                                               Cooperating School Districts of Greater Kansas City

Overland Park, KS                                                               Contract No. CO62518

 

and,

 

WHEREAS, section 1030.4, Jackson County Code, 1984, requires that for any such purchase in excess of $25,000.00, the Director of Finance and Purchasing shall submit the purchase to the County Legislature for approval; and,

 

WHEREAS, this award is made on an as needed basis and does not obligate Jackson County to pay any specific amount, with availability of funds for specific purchases subject to annual appropriation, the annual estimated spending amount for this request is $1,600,000.00; now therefore,

 

BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that award be made as recommended by the Director of Finance and Purchasing, and that the Director be and hereby is authorized to execute for the County any documents necessary to the accomplishment of the award; and,

BE IT FURTHER RESOLVED that the Director of Finance and Purchasing is authorized to make all payments, including final payment on the contracts thereby made, to the extent that sufficient appropriations to the issuing spending agencies are contained in the then current Jackson County budget.

 

Enacted and Approved

Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.

 

 

APPROVED AS TO FORM:

 

 

______________________________                                           

County Counselor

 

 

Certificate of Passage

 

                     I hereby certify that the attached resolution, Resolution No. 21731 of September 23, 2024, was duly passed on September 30, 2024 by the Jackson County Legislature. The votes thereon were as follows:

 

 

                     Yeas _______5__________                      Nays ____0_______

 

 

                     Abstaining _____0______                                           Absent _____4_______

 

 

 

 

 

______________________                                                                ______________________________

Date                                                                                                                                                    Mary Jo Spino, Clerk of Legislature

 

 

Fiscal Note

This award is made on a need basis and does not obligate Jackson County to pay any specific amount. The availability of funds for specific purchases is subject to annual appropriation, the annual estimated spending amount for this request is $1,600,000.00.

 

 

 

____________________                                                                                    ______________________________

Date                                                                                                                                                   Chief Administrative Officer