IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION authorizing the purchase of maintenance agreements for hardware and software for use by the Management Information Systems, Geographic Information Systems, Records, and Corrections Departments, the Public Administrator's and Sheriff's Offices, and the Jackson County Election Board, in the actual aggregate amount of $523,156.95, as sole source purchases.
Intro
RESOLUTION # 14938, March 8, 2004
INTRODUCED BY Ronald E. Finley, County Legislator
Body
WHEREAS, Section 1040.1 of the Jackson County Code, 1984, eliminates the requirement for competitive bidding when items to be purchased can be obtained from only one source; and,
WHEREAS, Section 1063.00 of the Code requires notification of and approval by the Legislature on such sole source purchases exceeding $5,000.00; and,
WHEREAS, the Purchasing Director requests approval to purchase sole source maintenance agreements for hardware and software for use by Management Information Systems, Geographic Information Systems, Records, and Corrections Departments, the Public Administrator's and Sheriff's Offices, and the Jackson County Election Board, to the following vendors, and in the following amounts:
Vendor For Use By/Maintenance Agreement Description Amount
Asix MIS & Assessment $167,428.00
Bellevue, WA Software
IBM MIS & Sheriff 62,912.69
Menlo Park, CA Software & Alert System
Eden Systems MIS 41,534.63
Seattle, WA Software
Hart Intercivic Records Department 37,685.00
Dallas, TX Software
Computrust Software MIS & Public Administrator 33,340.00
Morgan Hill, CA Software
Information Technologies Sheriff 23,497.33
Olivette, MO Software
Sigma Systems MIS & Assessment 22,100.00
Williamsville, NY Software
Votec Corporation Election Board 22,041.00
San Diego, CA Software
Symbol Technologies Corrections 18,733.55
Holtsville, NY Hardware
ESRI GIS 18,700.00
Los Angeles, CA Software
Voice Products Sheriff 11,062.17
Wichita, KS Hardware & Software
Dynamic Computer Sol Records 9,268.00
Kansas City (Jackson County), Microfilm Equipment
MO
Surf Control MIS 9,100.00
Palatine, IL Software
Eastman Kodak Co Records 8,983.00
Chicago, IL Scanner
Winchester Systems MIS 7,604.93
Burlington, MA
Xerox Capital Systems Records 6,900.00
St. Petersburg, FL Scanner
Hewlett Packard MIS 5,087.08
Atlanta, GA Hardware
Kronos Corrections 4,741.00
Boston, MA Hardware and Software
Borland Software MIS 3,000.00
Scotts Valley, CA Software
Intuit Info Tech MIS 2,853.75
Tampa, FL Software
Heartland Services Sheriff 2,000.00
Leawood, KS Hardware
Liebert Global Services MIS 1,656.00
Westerville, OH Hardware
Scan Optics Records 1,500.00
Boston, MA Scanner
Facilities Management Software MIS 840.00
St. George, UT Software
LBL Technologies MIS 300.00
Minneapolis, MN Software
Net IQ MIS 288.82
San Jose, CA Software
Total $523,156.95
and,
WHEREAS, the Purchasing Director further recommends that he not take competitive bids with regard to said contracts for the reason that the hardware and software are of a proprietary nature and maintenance agreements for these items are considered sole source; therefore,
BE IT FURTHER RESOLVED by the County Legislature of Jackson County, Missouri, that awards be made as recommended by the Purchasing Director, and that the Purchasing Director be, and is hereby, authorized to execute for the County any documents necessary to the accomplishment of the awards; and,
BE IT FURTHER RESOLVED that the Director of the Department of Finance is authorized to make all payments, including final payment on the contracts.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
_____________________________ ___________________________
Acting County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution # 14978 of March 8, 2004 was duly passed on _______March 15_______________, 2004 by the Jackson County Legislature. The votes thereon were as follows:
Yeas ________9_________ Nays ______0________
Abstaining ______0_______ Absent ____0________
______________________ ____________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 001 1305 6580
ACCOUNT TITLE: General Fund
MIS
Maintenance and Repair Data Equipment
NOT TO EXCEED: $14,348.01
ACCOUNT NUMBER: 001 1305 6662
ACCOUNT TITLE: General Fund
MIS
Software Maintenance
NOT TO EXCEED: $341,097.89
ACCOUNT NUMBER: 003 1310 6662
ACCOUNT TITLE: Park Fund
GIS
Software Maintenance
NOT TO EXCEED: $3,740.00
ACCOUNT NUMBER: 004 1310 6662
ACCOUNT TITLE: Road and Bridge Fund
GIS
Software Maintenance
NOT TO EXCEED: $9,350.00
ACCOUNT NUMBER: 045 1310 6662
ACCOUNT TITLE: Assessment Fund
GIS
Software Maintenance
NOT TO EXCEED: $5,610.00
ACCOUNT NUMBER: 001 1801 6540
ACCOUNT TITLE: General Fund
Records Department
Maintenance and repair office equipment
NOT TO EXCEED: $19,531.00
ACCOUNT NUMBER: 042 1801 6662
ACCOUNT TITLE: Recorder's Technology Fund
Records Department
Software Maintenance
NOT TO EXCEED: $37,685.00
ACCOUNT NUMBER: 001 1801 6790
ACCOUNT TITLE: General Fund
Records Department
Other Contractual Services
NOT TO EXCEED: $6,812.00
ACCOUNT NUMBER: 044 1804 6540
ACCOUNT TITLE: Recorders Fee Fund
Records Department
Maintenance and Repair Office Equipment
NOT TO EXCEED: $308.00
ACCOUNT NUMBER: 001 2701 6540
ACCOUNT TITLE: General Fund
Dept. of Corrections
Maintenance and Repair Office Equipment
NOT TO EXCEED: $4,741.00
ACCOUNT NUMBER: 001 2701 6580
ACCOUNT TITLE: General Fund
Dept. of Corrections
Maintenance and Repair Data Equipment
NOT TO EXCEED: $18,733.55
ACCOUNT NUMBER: 001 3501 6790
ACCOUNT TITLE: General Fund
Public Administrator
Other contractual services
NOT TO EXCEED: $700.00
ACCOUNT NUMBER: 004 4201 6580
ACCOUNT TITLE: Road and Bridge Fund
Sheriff
Maintenance and Repair Data Equipment
NOT TO EXCEED: $1,900.00
ACCOUNT NUMBER: 004 4201 6662
ACCOUNT TITLE: Road and Bridge Fund
Sheriff
Software Maintenance
NOT TO EXCEED: $33,659.50
ACCOUNT NUMBER: 004 4201 8171
ACCOUNT TITLE: Road and Bridge Fund
Sheriff
P.C. and Accessories
NOT TO EXCEED: $2,900.00
ACCOUNT NUMBER: 001 5501 6580
ACCOUNT TITLE: General Fund
Jackson County Election Board
Maintenance and Repair Data Equipment
NOT TO EXCEED: $22,041.00
__________________________ ______________________________
Date Director of the Department of Finance