IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION transferring $403,216.00 within the 2018 Health Fund and awarding a thirty-six month term and supply contract with two twelve-month options to extend for the furnishing of comprehensive medical, dental, and pharmaceutical services for the inmates housed at the Jackson County Detention Center and the Regional Correctional Center for use by the Department of Corrections to Advanced Correctional Healthcare of Peoria, IL, under the terms and conditions of Request for Proposals No. 19-18.
Intro
RESOLUTION NO. 19895, June 11, 2018
INTRODUCED BY Alfred Jordan, County Legislator
Body
WHEREAS, the Department of Finance and Purchasing has solicited bids for the furnishing of comprehensive medical, dental, and pharmaceutical services for use by the Department of Corrections; and,
WHEREAS, a total of twenty-nine notifications were distributed and three responses were received and evaluated as follows:
VENDOR EVALUATION POINTS
Advanced Correctional Healthcare 96
Peoria, IL
Correctional Health Partners 89
Denver, CO
Mend Correction Care 87
Sartell, MN
and,
WHEREAS, pursuant to section 1054.6 of the Jackson County Code, the Department of Finance and Purchasing recommends the award of a thirty-six month term and supply contract, with two twelve-month options to extend, for the furnishing of comprehensive medical, dental, and pharmaceutical services to Advanced Correctional Healthcare of Peoria, IL, for the reason that it has submitted the lowest and best bid, as set forth in the attached recapitulation and analysis; and,
WHEREAS, this award is made on an as needed basis and does not obligate Jackson County to pay any amount, with the availability of funds for specific purchases remaining subject to annual appropriation; and,
WHEREAS, a transfer is needed in order to place a portion of the funds needed to support these services in the proper spending account; and,
WHEREAS, by Ordinance 5062, dated December 6, 2017, the Legislature did establish certain Reserve Accounts for certain budget lines within the 2018 County budget; and,
WHEREAS, certain funds appropriated in such Reserve Account within the 2018 Health Fund are needed to cover the cost of comprehensive medical, dental, and pharmaceutical services for inmates at the Jackson County Detention Center; and,
WHEREAS, there are numerous disputes between the County Executive and the Legislature regarding the validity of Ordinance 5062, relating to its construction and interpretation, and multiple related issues; and,
WHEREAS, the Chief Administrative Officer has recommended the adoption of this Resolution, without waiving any previous position taken in reliance upon the memorandum of the County Counselor dated December 22, 2017, regarding Ordinance 5062, and without waiving any position taken in reliance upon other legal memorandums provided by the Office of the County Counselor; and,
WHEREAS, the Legislature recognizes that funds identified as Reserve Funds in the adopted 2018 Budget within the Health Fund are required to be designated for use by the Department of Corrections for comprehensive medical, dental, and pharmaceutical services at the Jackson County Detention Center; and,
WHEREAS, the Chief Administrative Officer has requested that the funds identified in this Resolution be made available for such use by the Department of Corrections within the 2018 budget; and,
WHEREAS the County Legislature agrees that funds described in this Resolution should be made available for such use by posting to a certain budget line item in the Department of Corrections budget or otherwise for calendar year 2018 by the County’s Finance and Purchasing Department; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that the following transfer or equivalent documentation/identification, to accomplish posting of the funds in the Jackson County Budget management system so that the funds are available for immediate use and expenditure within the 2018 Budget, be and hereby is authorized:
DEPARTMENT/DIVISION CHARACTER/DESCRIPTION FROM TO
Health Fund
002-8006 56835 - Reserve-Operating $403,216
Health Fund
Corrections
002-2701 56790 - Other Contractual Services $403,216
and,
BE IT FURTHER RESOLVED by the County Legislature of Jackson County, Missouri, that award be made as recommended by the Department of Finance and Purchasing, and that the Department be and hereby is authorized to execute for the County any documents necessary to the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Department of Finance and Purchasing is authorized to make all payments, including final payment on the contract, to the extent that sufficient funds have been appropriated to the using spending agency in the then current Jackson County budget...Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
______________________________ _______________________________
Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution No. 19895 of June 11, 2018, was duly passed on June 18, 2018 by the Jackson County Legislature. The votes thereon were as follows:
Yeas ________6_________ Nays ____0_______
Abstaining _____0______ Absent _____3_______
______________________ _______________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
Funds sufficient for the above-described transfer or equivalent documentation and/or identification to accomplish posting of the funds in the Jackson County Budget management system so that the funds are available for immediate use and expenditure are available in the source indicated below.
ACCOUNT NUMBER: 002 8006 56835
ACCOUNT TITLE: Health Fund
Reserve
Reserve- Operating
NOT TO EXCEED: $403,216.00
This award is made on a need basis and does not obligate Jackson County to pay any specific amount. The availability of funds for specific purchases is subject to annual appropriation.
________________________ _____________________________________
Date Chief Administrative Officer