File #: 14954    Version: Name: COMBAT operations final scope of the performance audit.
Type: Resolution Status: Passed
File created: 3/22/2004 In control: County Legislature
On agenda: 3/22/2004 Final action: 3/22/2004
Title: A RESOLUTION establishing the requirements for the performance audit RFQ authorized by Resolution 14939 and establishing a process for the determination of the final scope of the performance audit of the Jackson County Community Backed Anti-Drug Tax (COMBAT) operations.
Sponsors: Ronald E. Finley, Bob Spence
Indexes: ANTI-DRUG, AUDIT, COMBAT

Floor Amendment

March 22, 2004

 

 

IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI

 

 

Title

A RESOLUTION establishing the requirements for the performance audit RFQ authorized by Resolution 14939 and establishing a process for the determination of the final scope of the performance audit of the Jackson County Community Backed Anti-Drug Tax (COMBAT) operations.

 

 

Intro

RESOLUTION # 14954,   March 22, 2004

 

 

INTRODUCED BY  Ronald E. Finley and Bob Spence, County Legislators

 

 

Body

WHEREAS, by Resolution 14939, adopted March 15, 2004, the Legislature determined it is desirable to provide for a performance audit of all aspects of the Jackson County Community Backed Anti-Drug Tax (COMBAT) operations; therefore,

 

WHEREAS, appropriate departments, boards and commissions of Jackson County, and agencies involved in the audit, will submit, in writing, a response to the Jackson County Legislature as to the findings of the audit and necessary action plans to address any and all issues that have arisen as a result of the audit.  The responses shall include target dates for implementation of actions recommended by the audit; and,

 

WHEREAS, the performance audit will determine whether all necessary internal controls and procedures have been utilized to insure appropriate expenditures of the funds by the agencies that are recipients of Anti-Drug Tax funds; therefore,

 

BE IT RESOLVED by the County Legislature of Jackson County, Missouri that a Request for Qualifications (RFQ) be issued for contractual services for such an audit, to include but not be limited to the following particulars:

 

The Jackson County Legislature is requesting proposals for a management /performance audit of the Jackson County Community Backed Anti-Drug Tax (COMBAT) operations.  Consortiums will be considered.  The proposals shall be submitted within forty-five (45) days of the date of the RFQ.  The audit will be broad in scope, including evaluation and effectiveness of those operations and will provide technical assistance, data, policy analysis, and other critical information to assist the Legislature in carrying out its oversight responsibilities and provide recommendations for management and program improvements in a final written document.  A presentation of the findings and recommendations will be made to the Legislature.

 

 

Six (6) months after the audit is concluded by the auditor, there will be a follow-up review by the Jackson County Legislature with the purpose of verifying whether corrective actions called for in the audit have been implemented.  There shall be periodic reviews of the audit findings thereafter for the same purpose at the discretion of the Jackson County Legislature.

 

The audit will address whether COMBAT funds have been efficiently administered by the staff including, but not limited to, the Executive Branch, the Prosecuting Attorney and the County Legislature, associated with the following COMBAT initiatives and functions:

 

  • COMBAT Commission

•                     

                     Prevention

                     Treatment

                     Dare

 

  • County Administration
  •                      Corrections
  • County Prosecutor's Office
  •                      Criminal Prosecution
  •                      Deferred Prosecution
  •                      Grant Match

•                     

  • County Legislature
  • Kansas City Missouri Police Department
  • Multi-Jurisdictional Drug Task Force
  • Courts
  • but will not include the effectiveness or outcomes of the programs of the outside agencies receiving COMBAT funds.
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  • The audit will include, but not necessarily be limited to:

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  • The organization, staffing and duties of personnel assigned to COMBAT functions,
  • The policies, procedures and controls in place to ensure the most effective operations of the Department/Commission, including effective and impartial methods of evaluating proposals and letting contracts to outside agencies,
  • A review of compliance with applicable federal, state and county laws and regulations,
  • A review of procedures and controls in place to determine outside agencies' program effectiveness and contract compliance,
  • A review of procedures, controls and timeliness of payments to outside agencies,
  • A review of the appropriateness of operating/capital budgets and budgeting procedures relating to COMBAT functions, and
  • A review of present and future operational and infrastructure needs of the County Correctional System and projections of how the Anti-Drug tax allocation will be involved in responding to those needs,
  • A review of the County's progress in addressing the comments and recommendations of the National Institute of Justice's evaluation of the COMBAT program, dated August 1999.
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  • The Contractor will disclose the contract amount and a description of any professional services performed for any of the entities listed on the attached schedule or any other entity that received COMBAT money during the past three years.
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  • Each employee, affiliate, executive, appointee or agent of the unit having control or influence over Anti-Drug funds, or responsibility for keeping records of public  financial or fiscal affairs related to the use of such funds, shall produce all books, logs, documents, journals and records requested by the auditor and shall divulge such information relating to fiscal affairs and performance issues as requested; and,
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  • The County Legislative Auditor will serve as liaison between the Contractor and the Legislature and will perform such other duties as the Contractor and the Auditor may agree as appropriate.  Periodically, but not less than monthly, during the audit the Contractor will make progress reports to the Legislature as a whole.
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  • and,
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  • BE IT FURTHER RESOLVED that the final scope and process of the audit will be determined after a public hearing on this Resolution and after discussion between the selected Contractor and the Legislature as a whole.
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  • Enacted and Approved
  • Effective Date:  This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
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  • APPROVED AS TO FORM:
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  • _____________________________                           ___________________________
  • Acting County Counselor                                                                                                          Deputy County Counselor
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  • Certificate of Passage
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  •                      I hereby certify that the attached resolution, Resolution #14954 of March 22, 2004 was duly passed on _________March 22_____________, 2004 by the Jackson County Legislature.  The votes thereon were as follows:
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  •                                           Yeas _______8__________                     Nays ______0________
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  •                                           Abstaining ______0_______                     Absent _____1_______
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  • ______________________                                           __________________________________
  • Date                                                                                                                              Mary Jo Spino, Clerk of Legislature
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