IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION authorizing the County Executive to execute an extension to the lease agreement with Space Center Kansas City, Inc., of Independence, MO, for thirty-six (36) months, with two additional twenty-four (24) month extension options, at a cost to the County not to exceed $147,628.35 in 2009, and a total thirty-six (36) month cost of $590,513.40, as a sole source purchase.
Intro
RESOLUTION #16850, March 16, 2009
INTRODUCED BY Dennis Waits, County Legislator
Body
WHEREAS, the County has a need for the furnishing of office space and climate controlled record storage space for use by the Recorder of Deeds' Records Center; and,
WHEREAS, by Resolution 11036, dated November 27, 1995, the County Legislature did authorize the execution of a three-year lease agreement with Space Center Kansas City of Independence, MO, with two optional five year extensions; and,
WHEREAS, subsequent authorized extensions have taken the lease with Space Center Kansas City, Inc., to its current expiration of March 31, 2009; and,
WHEREAS, section 1030.1, Jackson County Code, 1984, eliminates the requirement for competitive bidding when the items to be acquired can by obtained from only one source; and,
WHEREAS, the Director of Finance and Purchasing recommends an extension to the existing lease agreement with Space Center Kansas City, Inc., of Independence, MO, as a sole source provider, because Space Center is the current provider, attempting to move the records to a new center would be costly, and digitizing efforts are not funded in the current budget, all of which is set out more fully in the attached Memorandum; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that the County Executive be and hereby is authorized to execute an extension to the lease agreement with Space Center, in a form to be approved by the County Counselor, for an amount not to exceed $147,628.35 in 2009; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing be and hereby is authorized to make all payments, including final payment on the agreement, subject to annual appropriation.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
______________________________ _________________________________
Chief Deputy County Counselor County Counselor
I hereby certify that the attached resolution, Resolution #16850 of March 16, 2009, was duly passed on March 23, 2009 by the Jackson County Legislature. The votes thereon were as follows:
Yeas _______9________ Nays _______0_______
Abstaining _____0______ Absent ______0_______
____________________ ________________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 044 1804 56620
ACCOUNT TITLE: Recorder's Fee Fund
Records Center
Rent Buildings
NOT TO EXCEED: $147,628.35
Remaining funds sufficient to meet this obligation are subject to appropriation of the 2010 and future years' budgets.
________________________ ________________________________
Date Director of Finance & Purchasing