IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION transferring $146,000.00 within the 2020 Inmate Security Fund and $39,172.00 within the 2020 General Fund and awarding a contract for the furnishing of an electronic inmate movement tracking system for use by the Sheriff’s Office and the Department of Corrections to TimeKeeping Systems, Inc., of Solon, OH, under the terms and conditions of Request for Proposals No. 60-20, at an actual cost to the County in the amount of $185,172.00.
Intro
RESOLUTION NO. 20583, December 7, 2020
INTRODUCED BY Crystal Williams, County Legislator
Body
WHEREAS, the Sheriff’s Office and Department of Corrections have a need for an electronic inmate movement tracking system to replace an outdated system that is at its end of life; and,
WHEREAS, the Director of Finance and Purchasing issued Request for Proposals No. 60-20 for this system; and,
WHEREAS, a total of six notifications were distributed and three response were received, one of which did not meet specifications and was considered to be non-viable, with the remaining two evaluated as follows; and,
RESPONDENT TOTAL POINTS
TimeKeeping Systems, Inc., 79.9
Solon, OH
Guardian RFID 77.2
Maple Grove, MN
and,
WHEREAS, while TimeKeeping Systems’ initial price was higher, its ongoing annual maintenance costs are much lower; and,
WHEREAS, pursuant to section 1054.6 of the Jackson County Code, the Director of the Finance and Purchasing recommends the award of a contract for an electronic inmate movement tracking system under the terms and conditions of Request for Proposals No. 60-20, to TimeKeeping Systems, Inc., of Solon, OH, at an actual cost to the County in the amount $185,172.00; and,
WHEREAS, a transfer is necessary to fund this purchase; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that the following transfer be and hereby is made:
DEPARTMENT/DIVISION CHARACTER/DESCRIPTION FROM TO
Inmate Security Fund
Corrections
036-2701 56790-Other Contractual Svc. $146,000
036-2701 58170-Other Equipment $146,000
General Fund
Corrections
001-2701 56870-Food Services $ 39,172
001-2701 58170-Other Equipment $ 39,172
BE IT FURTHER RESOLVED that award be made as recommended by the Director of Finance and Purchasing, and that the Director be, and is hereby, authorized to execute for the County any documents necessary to the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing be and hereby is authorized to make all payments, including final payment on the contract.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
________________________________ ________________________________
Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution No. 20583 of December 7, 2020, was duly passed on December 14, 2020 by the Jackson County Legislature. The votes thereon were as follows:
Yeas _______8__________ Nays ______0________
Abstaining _______0______ Absent _____1_______
_________________ ________________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
Funds sufficient for this transfer are available from the sources indicated below.
ACCOUNT NUMBER: 036 2701 56790
ACCOUNT TITLE: Inmate Security Fund
Corrections
Other Contractual Services
NOT TO EXCEED: $146,000.00
ACCOUNT NUMBER: 001 2701 56870
ACCOUNT TITLE: General Fund
Food Services
Other Contractual Services
NOT TO EXCEED: $39,172.00
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 036 2701 58170
ACCOUNT TITLE: Inmate Security Fund
Corrections
Other Equipment
NOT TO EXCEED: $146,000.00
ACCOUNT NUMBER: 001 2701 58170
ACCOUNT TITLE: General Fund
Corrections
Other Equipment
NOT TO EXCEED: $39,172.00
_________________ ________________________________
Date Interim Chief Administrative Officer