IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
AN ORDINANCE appropriating $254,886.00 from the undesignated fund balance of the 2014 Special Road and Bridge Fund, authorizing the County Executive to execute Change Order No. 3 to the Cooperative Agreement with Motorola Solutions, Inc., at a cost savings to the County of $119,636.00, and authorizing Change Order No. 1 to the Agreement with Superior Bowen Asphalt for the furnishing of parking lot improvements to the new Sheriff's Headquarters, at a cost to the County not to exceed $254,886.00.
Intro
ORDINANCE NO. 4686, November 3, 2014
INTRODUCED BY Dan Tarwater, County Legislator
Body
WHEREAS, by Ordinance 4471, dated November 5, 2012, the Legislature authorized an Agreement with Motorola Solutions, Inc., of Schaumberg, IL, for the furnishing of a narrow band public service radio system, at an actual cost to the County of $4,838,855.00; and,
WHEREAS, by Ordinance 4591, dated November 25, 2013, the Legislature did authorize Change Order No. 1 to the Agreement with Motorola Solutions for installation of the radio system at the new Sheriff's Headquarters; and,
WHEREAS, BY Resolution 18561, dated June 26, 2014, the Legislature did authorize Change Order No. 2 to the Agreement with Motorola Solutions for the furnishing of an uninterrupted power supply to the radio system at the Sheriff's Headquarters; and,
WHEREAS, further modifications to the Scope of Work with Motorola Solutions have now reduced the cost of that Agreement; and,
WHEREAS, Motorola Solutions has requested the approval of Change Order No. 3 to its Agreement, extending the Agreement to February 27, 2015, and reducing the contract amount by $119,636.00; and,
WHEREAS, these funds are now available to be appropriated for other projects related to the new Sheriff's Headquarters; and,
WHEREAS, by Resolution 18551, dated June 19, 2014, the Legislature did award a contract to Superior Bowen Asphalt Company for the 2014 Road Maintenance Project, No. 3175; and,
WHEREAS, Superior Bowen had included in that bid an option for the Sheriff's Headquarters Parking Lot Improvements, but this item was not included in the contract authorized at that time due to funding constraints; and,
WHEREAS, the Director of Public Works now recommends Change Order No. 1 to the Agreement with Superior Bowen for improvements to the parking lot located at the new Sheriff's Headquarters, at an additional cost to not exceed $254,886.00; and,
WHEREAS, an appropriation is necessary to place the needed funds for the parking lot improvement in the appropriate spending account; and,
WHEREAS, the County Executive recommends said appropriation; now therefore,
BE IT ORDAINED by the County Legislature of Jackson County, Missouri, that the following appropriation from the undesignated fund balance of the 2014 Special Road and Bridge Fund be and hereby is made:
DEPARTMENT/DIVISION CHARACTER/DESCRIPTION FROM TO
Special Road and Bridge Fund
Non-Departmental
004-2810 Undesignated Fund Balance $254,886
004-5104 58020 - Buildings & Improvements $254,886
and,
BE IT FURTHER ORDAINED that the County Executive be and hereby is authorized to execute the attached Change No. 3 to the Cooperative Agreement with Motorola Solutions, Inc., and Change Order No. 1 to the contract with Superior Bowen Asphalt Company for Public Works Project No. 3175; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing is authorized to make all payments, including final payment on the contracts.
Enacted and Approved
Effective Date: This ordinance shall be effective immediately upon its signature by the County Executive.
APPROVED AS TO FORM:
____________________________ _____________________________
Chief Deputy County Counselor County Counselor
I hereby certify that the attached Ordinance, Ordinance No. 4686 introduced on November 3, 2014, was duly passed on November 3, 2014 by the Jackson County Legislature. The votes thereon were as follows:
Yeas _______7_______ Nays ______1______
Abstaining ___0_______ Absent _____1______
This Ordinance is hereby transmitted to the County Executive for his signature.
____________________ ________________________________
Date Mary Jo Spino, Clerk of Legislature
I hereby approve the attached Ordinance No. 4686.
____________________ ________________________________
Date Michael D. Sanders, County Executive
Fiscal Note
Funds sufficient for this appropriation are available from the source indicated below.
ACCOUNT NUMBER: 004 2810
ACCOUNT TITLE: Special Road and Bridge Fund
Undesignated Fund Balance
NOT TO EXCEED: $254,886.00
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 004 5104 58020
ACCOUNT TITLE: Special Road and Bridge Funds
Non-Departmental
Buildings & Improvements
NOT TO EXCEED: $254,886.00
______________________ _______________________________
Date Director of Finance and Purchasing