File #: 19239    Version: 0 Name: Term & Supply Strahm Automation & Mail Services
Type: Resolution Status: Passed
File created: 8/18/2016 In control: Finance and Audit Committee
On agenda: 8/22/2016 Final action: 8/29/2016
Title: A RESOLUTION awarding a twenty-four month term and supply contract with three twelve-month options to extend for the furnishing of mailing services for use by the Office Services Division of the Finance and Purchasing Department to Strahm Automation and Mailing Services of Kansas City, MO, under the terms and conditions of Request for Proposals No. EV2181.
Sponsors: Dennis Waits
Indexes: FINANCE & PURCHASING DEPARTMENT, MAIL SERVICES, OFFICE SERVICES, STRAHM , TERM & SUPPLY CONTRACT
Attachments: 1. 19239bu.pdf, 2. 19239adopt.pdf
Related files: 18869, 18462, 17240, 20750

IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI

 

 

Title

A RESOLUTION awarding a twenty-four month term and supply contract with three twelve-month options to extend for the furnishing of mailing services for use by the Office Services Division of the Finance and Purchasing Department to Strahm Automation and Mailing Services of Kansas City, MO, under the terms and conditions of Request for Proposals No. EV2181.

 

 

Intro

RESOLUTION NO. 19239, August 22, 2016

 

INTRODUCED BY Dennis Waits, County Legislator

 

 

Body

 WHEREAS, the Office Services Division of the Finance and Purchasing Department has a need for a term and supply contract for mailing services; and,

 

WHEREAS, Request for Proposals No. EV2181 was issued by the County as a cooperative bid along with the 16th Judicial Court of Jackson County, the City of Kansas City, Missouri, and the School District of Kansas City, Missouri; and,

 

WHEREAS, a total of thirteen notifications were distributed and five responses were received, two of which were deemed nonresponsive, with the two responsive bids evaluated as follows:                                                                                                                               

                     VENDOR                                                                                                                              EVALUATION POINTS

 

Strahm Automation                                                                                                                              64.1

Kansas City (Jackson County), MO

 

KC Blueprint                                                                                                                                                   61.3

North Kansas City, MO                     

 

and,

 

                                                                                    

WHEREAS, the Director of Finance and Purchasing recommends the award of a twenty-four month term and supply contract with three twelve-month options to extend for the furnishing of mailing services for use by the Office Services Division of the Finance and Purchasing Department to Strahm Automation and Mailing Services of Kansas City, MO, under the terms and conditions of Request for Proposals No. EV2181, as the lowest and best overall bid; now therefore,

 

BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that award be made as recommended by the Director of Finance and Purchasing and that the Director be, and is hereby, authorized to execute for the County any documents necessary for the accomplishment of the award including any and all future extensions; and,

 

BE IT FURTHER RESOLVED that the Director of Finance and Purchasing be and hereby is authorized to make all payments, including final payment on the contract, to the extent that sufficient appropriations to the using spending agency are contained in the then current Jackson County budget...Enacted and Approved

Effective Date:  This Resolution shall be effective immediately upon its passage by a majority of the Legislature.

 

APPROVED AS TO FORM:

 

 

______________________________                                            _______________________________

Chief Deputy County Counselor                                                               County Counselor

 

Certificate of Passage

 

I hereby certify that the attached resolution, Resolution No. 19239 of August 22, 2016, was duly passed on August 29, 2016 by the Jackson County Legislature.  The votes thereon were as follows:

 

 

Yeas ______9_________                         Nays _____0______

 

 

Abstaining _____0______                        Absent ______0____

 

 

 

 

 

______________________                                            ____________________________________

Date                                                                                                                        Mary Jo Spino, Clerk of Legislature

 

 

Fiscal Note

This award is made on a need basis and does not obligate Jackson County to pay any specific amount.  The availability of funds for specific purchases is subject to annual appropriation.

 

 

 

 

________________________                                          _____________________________________

Date                                                                                                                              Chief Financial Officer