IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION authorizing the Manager of the Division of Finance to execute an amendment to the Depository Agreement with UMB Bank to provide for continued lockbox processing and on-line debit tax payments, at an estimated annual cost to the County of $57,750.00.
Intro
RESOLUTION # 14342, October 21, 2002
INTRODUCED BY Ronald E. Finley, County Legislator
Body
WHEREAS, UMB Bank has served as the County's primary depositary institution since at least 1994; and,
WHEREAS, with the opening of its new Operations and Technology Center in 1999, UMB enhanced its ability to serve its banking customers by providing for imaging and processing of remittance payments, through a "lockbox" system; and,
WHEREAS, by Resolution 13329, dated August 28, 2000, the County contracted with UMB for lockbox processing of tax payments for the 2000 and 2001 tax seasons; and,
WHEREAS, under this system, UMB picked up the County's tax and other payments at the post office several times a day, processed the payments in an electronic format and notified the County so that the proper accounts could be credited, and promptly deposited the payments in the County's account; and,
WHEREAS, this system greatly expedited the County's tax collection process for 2000 and 2001; and,
WHEREAS, UMB now proposes to continue its lockbox processing system for the 2002 and 2003 tax seasons, and to further enhance tax collection procedures by providing for on-line direct debit tax payments, whereunder taxpayers will be able to pay their county property taxes over the internet via electronic checks; and,
WHEREAS, the estimated annual fee for these services is $57,750, which includes a one-time $450 set-up fee for on-line payments; and,
WHEREAS, the County will be able to offset much of this fee with saved overtime salary expenses within the Collection Department; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that the Manager of the Division of Finance be and hereby is authorized to execute any and all documents necessary to amend the County's Depository Agreement with UMB Bank to provide for continued lockbox services and on-line debit tax payments; and,
BE IT FURTHER RESOLVED that the Manager of the Division of Finance be and hereby is authorized to make all payments, including final payment on the contract, as amended, to the extent that sufficient appropriations to the using spending agency are included in the then current Jackson County budget.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
_________________________ ___________________________________
County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution #14342 of October 21, 2002 was duly passed on _____________October 28_________________, 2002 by the Jackson County Legislature. The votes thereon were as follows:
Yeas ________7_________ Nays ______0_______
Abstaining ______0_______ Absent ____2________
______________________ _____________________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
Funds sufficient for this expenditure are subject to appropriations in the 2003 and 2004 Budgets.
____________________________ ___________________________________
Date Director of the Department of Finance