IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION transferring $19,500.00 within the 2023 Park Fund and authorizing a contract amendment for records management and computer aided dispatch software for use by the Parks + Rec Department to CentralSquare Technologies of Lake Mary, FL, at an actual cost to the County in the amount of $19,500.00.
Intro
RESOLUTION NO. 21477, November 27, 2023
INTRODUCED BY Charlie Franklin, County Legislator
Body
WHEREAS, the Jackson County Park Ranger Division requires replacement of records management and computer aided dispatch software as the current system is obsolete and no longer meets current standards or requirements; and,
WHEREAS, by Resolution 20952, dated May 23, 2022, the Legislature did award a contract for records management and computer aided dispatch software for use by the Sheriff Office’s to CentralSquare Technologies of Lake Mary, FL, at an actual cost to the County in the amount of $1,545,805.96; and,
WHEREAS, the Park Ranger Division of the Jackson County Parks + Rec Department is requesting an amendment of the current contract with CentralSquare Technologies to allow for their department to use the records management system and computer aided dispatch software; and,
WHEREAS, the proposed amendment will allow the Park Ranger Division to use the same CentralSquare Technologies server as the Sheriff’s Office to bring it into compliance with the Missouri Court systems’ mandate to utilize an approved secure program to transfer citizens personal information; and,
WHEREAS, currently other municipal agencies such as Oak Grove Police Department, Lone Jack Police Department, and Grain Valley Police Department are utilizing the same computer server as the Sheriff’s Office; and,
WHEREAS, pursuant to section 1030.1 of the Jackson County Code, the Director of Finance and Purchasing recommends an amendment to the existing contract with CentralSquare Technologies of Lake Mary, FL, based upon CentralSquare’s current status as the sole provider of records management and computer aided dispatch software services; and,
WHEREAS, a transfer is required to place needed funds in the appropriate spending account; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that the following transfer be made within the 2023 Park Fund:
|
DEPARTMENT/DIVISION |
CHARACTER/DESCRIPTION |
FROM |
TO |
|
Park Fund Park Safety 003-1605 |
57601-Computer, Printer, Accessories |
$16,700 |
|
|
|
57520-Small Arms & Ammunition |
$2,800 |
|
|
|
56663-Software As A Service |
|
$19,500 |
and,
BE IT FURTHER RESOLVED by the County Legislature of Jackson County, Missouri, that the contract be amended as recommended by the Director of Finance and Purchasing, and that the Director be, and hereby is, authorized to execute for the County any documents necessary for the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing be and hereby is authorized to make all payments, including final payment, on the contract.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
______________________________
County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution No. 21477 of November 27, 2023, was duly passed on December 4, 2023 by the Jackson County Legislature. The votes thereon were as follows:
Yeas ________9_________ Nays ______0________
Abstaining _____0________ Absent _____0_______
_________________________ _____________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
Funds sufficient for this transfer are available from the source indicated below.
ACCOUNT NUMBER: 003 1605 57601
ACCOUNT TITLE: Park Fund
Park Safety
Computer, Printer, Accessories
NOT TO EXCEED: $16,700.00
ACCOUNT NUMBER: 003 1605 57520
ACCOUNT TITLE: Park Fund
Park Safety
Small Arms & Ammunition
NOT TO EXCEED: $2,800.00
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 003 1605 56663
ACCOUNT TITLE: Park Fund
Park Safety
Software As A Service
NOT TO EXCEED: $19,500.00
__________________________ ________________________________
Date Chief Administrative Officer