IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION awarding a thirty-six-month term and supply contract, for the furnishing of Workday configured timeclocks, implementation and integration services, and software maintenance for use by the 16th Circuit Court and various County departments to Accu-Time Systems Inc., of Ellington, CT of under the terms and conditions of Request for Proposals No. 23-038.
Intro
RESOLUTION NO. 21347, July 31, 2023
INTRODUCED BY Megan L. Marshall, County Legislator
Body
WHERAS, by Resolution 21036, dated September 12, 2022, the Legislature did authorize a ten-year contract for the furnishing of a cloud-based, software-as-a-service, enterprise resource management (ERP) solution for use by the Departments of Finance and Purchasing, Human Resources, and the Jackson County Circuit Court to Precision Task Group; and,
WHERAS, this contract includes Workday implementation services, certified functional- workstream, subject matter experts to supplement customer teams (PTG professional services), Workday certified training for functional leads, and ten-year Workday subscription plan; and,
WHEREAS, the County’s existing timeclocks are not compatible with the new Workday system, necessitating a Request for Proposals for Workday configured timeclocks; and,
WHEREAS, the Director of Finance and Purchasing has solicited formal written bids on Request for Proposals No. 23-038 for a term and supply contract for the furnishing of Workday configured timeclocks, implementation and integration services, and software maintenance for use by the 16th Circuit Court and various County departments for one thirty-six-month term; and,
WHEREAS, these time clocks will replace the ones currently in use throughout the County and provide for seamless integration with the new Workday software set to launch December 18, 2023; and,
WHEREAS, a total of five notifications were distributed and five responses were received and evaluated, from the following:
VENDORS
Accu-Time Systems, Inc.
Ellington, CT
ZKTeco
Dongguan, China
TimeClock Plus, LLC
Denver, CO
Dormakaba Workforce Solutions LLC
Kansas City, KS
EasyWorkforce
Miramar, FL
and,
WHEREAS, pursuant to section 1054.6 of the Jackson County Code, the evaluation committee and the Director of Finance and Purchasing recommends an award to Accu-Time Systems Inc., of Ellington, CT; and,
WHEREAS, this award is made on an as needed basis and does not obligate Jackson County to pay any specific amount, with the availability of funds for specific purchases subject to annual appropriation; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that the award be made as recommended by the evaluation committee and Director of Finance and Purchasing and that the Director be and hereby is authorized to execute for the County any documents necessary for the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing be and hereby is authorized to make all payments, including final payment, on the contracts to the extent that sufficient appropriations to the using spending agencies are available in the then current Jackson County budget.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
______________________
County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution No. 21347 of July 31, 2023, was duly passed on July 31, 2023 by the Jackson County Legislature. The votes thereon were as follows:
Yeas _______9________ Nays ____0_______
Abstaining ____0_______ Absent ___0_________
______________________ _______________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
This award is made on a need basis and does not obligate Jackson County to pay any specific amount. The availability of funds for specific purchases is subject to annual appropriation.
_________________________ _______________________________
Date Chief Administrative Officer