IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION awarding a contract on Bid 23-011 for the 2023 Pavement Maintenance Program (Surface Treatments), Project No. 3273, to Vance Brothers, Inc., of Kansas City, MO, at an actual cost to the County not to exceed $470,400.00.
Intro
RESOLUTION NO. 21212, March 27, 2023
INTRODUCED BY Jeanie Lauer, County Legislator
Body
WHEREAS, the Director of Finance and Purchasing has solicited formal written bids on Bid No.23-011 for the 2023 Pavement Maintenance Program (Surface Treatments) Project No. 3273; and,
WHEREAS, notifications were distributed through advertisement and online posting and one response was received from the following:
|
BIDDER |
BID AMOUNT |
|
Vance Brothers, Inc. Kansas City (Jackson County), MO |
$494,394.83 |
and,
WHEREAS, the Directors of Public Works and Finance and Purchasing recommend the award of the contract to Vance Brothers, Inc., for the reason that it submitted the lowest and best bid; and,
WHEREAS, in the event that line-item adjustments to the contract become necessary, it is appropriate that the Director of Public Works be authorized to approve said line item adjustments to the extent there is no additional cost to the County; and,
WHEREAS, the recommended vendor has agreed to lower its bid price and quantities to match the funds the County has budgeted for this project; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that award be made as recommended by the Directors of Finance and Purchasing and Public Works and that the Director of Finance and Purchasing be and hereby is authorized to execute any documents necessary to the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Director of Public Works be and hereby is authorized to make adjustments in the contract line-item quantities to the extent that there will be no further funding obligation to the County; and,
BE IT FURTHER RESOLVED that the Department of Finance and Purchasing is authorized to make all payments, including final payment on the contract.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
____________________________ _____________________________
Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution No. 21212 of March 27, 2023, 2023, was duly passed on April 3, 2023 by the Jackson County Legislature. The votes thereon were as follows:
Yeas ______8_________ Nays ______0________
Abstaining _____0______ Absent _____1_______
________________________ ______________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 004 1506 58040
ACCOUNT TITLE: Special Road and Bridge Fund
Road & Bridge Maintenance
Roads & Highways
NOT TO EXCEED: $470,400.00
_______________________ _______________________________
Date Chief Administrative Officer