IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION awarding a ten-year contract for the furnishing of a cloud-based, software-as-a-service solution for use by the Departments of Finance and Purchasing and Human Resources and the Jackson County Circuit Court to Precision Task Group, of Houston, TX, under the terms and conditions of the State of Texas, Department of Information Resources Contract No. DIR-TSO-4242, a competitively-bid government contract, at an actual cost to the County in the amount of $2,122,164.00 for 2022 and a total 10-year cost of $13,848,355.52.
Intro
RESOLUTION NO. 21036, September 12, 2022
INTRODUCED BY Tony Miller, County Legislator
Body
WHEREAS, the Departments of Finance and Purchasing and Human Resources and the Jackson County Circuit Court have continuing needs for software to perform day-to-day business activities including accounting, procurement, project management, risk management and compliance, budgeting, payroll, and workforce management to process on-line payments; and,
WHEREAS, the acquisition of new software designed for these purposes will eliminate inefficiencies in the current processes, and consequent opportunities for errors by consolidating information from multiple data areas and separate outdated software tools by combining them into one modern automated system; and,
WHEREAS, pursuant to section 1030.4 of the Jackson County Code, the Director of Finance and Purchasing recommends the award of a ten-year contract for the furnishing of a cloud-based, software-as-a-service (SaaS) solution for use by the Departments of Finance and Purchasing and Human Resources and the Jackson County Circuit Court to Precision Task Group, of Houston, TX, under the terms and conditions of the State of Texas, Department of Information Resources Contract No. DIR-TSO-4242, a competitively-bid government contract; and,
WHEREAS, the total ten-year cost of this software is $13,848,355.52, with $2,122,164.00 to be paid in 2022, and a total of $ 3,147,781.00 in one-time non-recurring costs to be paid in 2023 and 2024; and,
WHEREAS, all costs for 2022 and all non-recurring costs for 2023 and 2024 will be encumbered pursuant to this Resolution; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that award be made as recommended by the Director of Finance and Purchasing, and that the Director be and hereby is authorized to execute for the County any documents necessary for the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Director be and hereby is authorized to make all payments, including final payment on the contract, to the extent that sufficient appropriations to the using spending agencies are contained in the then-current County budget.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
______________________________ _______________________________
Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution No. 21036 of September 12, 2022, was duly passed on September 19, 2022 by the Jackson County Legislature. The votes thereon were as follows:
Yeas ______8_________ Nays ______1________
Abstaining ____0_____ Absent _____0_______
________________________ _______________________________
Date Mary Jo Spino, Clerk of the Legislature
Fiscal Note
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 013 1305 56661
ACCOUNT TITLE: County Improvement Fund
Information Technology
Software Purchases
NOT TO EXCEED: $5,269,545.00
Remaining funding for 2023 and 2024 and funding for future years are subject to appropriation in the County’s then current annual budget.
_______________________________ ________________________________
Date Chief Administrative Officer