File #: 20968    Version: 0 Name: Bid No. PW 32-2022 Pavement Maintenance Pjt
Type: Resolution Status: Passed
File created: 5/31/2022 In control: Public Works Committee
On agenda: 6/6/2022 Final action: 6/13/2022
Title: A RESOLUTION awarding a contract on Bid No. PW 32-2022 for the 2022 Pavement Maintenance Project (Phase 3, Chip Seal), Project No. 3260, to Vance Brothers, Inc., of Kansas City, MO, at an actual cost to the County in the amount of $845,118.00, and authorizing the Director of Public Works to approve line item adjustments under this contract at no additional cost to the County.
Sponsors: Jalen Anderson
Indexes: CONTRACT, DIRECTOR OF PUBLIC WORKS, PAVEMENT MAINTENANCE
Attachments: 1. 20968 Bid Package.pdf, 2. 20968bu.pdf, 3. 20968adopted.pdf, 4. 20968 Vance Brothers Inc.pdf

IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI

 

Title

A RESOLUTION awarding a contract on Bid No. PW 32-2022 for the 2022 Pavement Maintenance Project (Phase 3, Chip Seal), Project No. 3260, to Vance Brothers, Inc., of Kansas City, MO, at an actual cost to the County in the amount of $845,118.00, and authorizing the Director of Public Works to approve line item adjustments under this contract at no additional cost to the County.

 

Intro

RESOLUTION NO. 20968, June 6, 2022

 

INTRODUCED BY Jalen Anderson, County Legislator

 

 

Body

 WHEREAS, the Director of Public Works has solicited formal written bids on Bid No. PW 32-2022 for the 2022 Pavement Maintenance Project (Phase 3, Chip Seal), Project No. 3260, for use by the Public Works Department; and,

 

WHEREAS, notifications were distributed through advertisement and online posting and one response was received from the following:

BIDDER

BID AMOUNT

Vance Brothers, Inc. Kansas City (Jackson County), MO

$845,117.24

 

 

and,

 

 

WHEREAS, the Director of Public Works recommends the award of the contract to Vance Brothers, Inc., for the reason that it submitted the lowest and best bid; and,

 

WHEREAS, in the event that line item adjustments to the contract become necessary, it is appropriate that the Director of Public Works be authorized to approve said line item adjustments to the extent there is no additional cost to the County; now therefore,

 

BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that award be made as recommended by the Director of Public Works and that the Director of Finance and Purchasing be and hereby is authorized to execute any documents necessary to the accomplishment of the award; and,

 

BE IT FURTHER RESOLVED that the Director of Public Works be and hereby is authorized to make adjustments in the contract line item quantities to the extent that there will be no further funding obligation to the County; and,

 

BE IT FURTHER RESOLVED that the Department of Finance and Purchasing is authorized to make all payments, including final payment on the contract.

 

Enacted and Approved

Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.

 

APPROVED AS TO FORM:

 

 

 

____________________________                                          _____________________________

Chief Deputy County Counselor                                                               County Counselor

 

Certificate of Passage

 

                     I hereby certify that the attached resolution, Resolution No. 20968 of June 6, 2022, was duly passed on June 13, 2022 by the Jackson County Legislature. The votes thereon were as follows:

 

 

                     Yeas _______8________                                                               Nays ______0________

 

 

                     Abstaining _____0______                                                               Absent _____1_______

 

 

 

________________________                     ______________________________

Date                     Mary Jo Spino, Clerk of Legislature

 

Fiscal Note

There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.

 

ACCOUNT NUMBER:                      004                     1506                     58040

ACCOUNT TITLE:                                          Special Road and Bridge Fund

                                                                                    Road & Bridge Maintenance

                                                                                     Roads & Highways

NOT TO EXCEED:                                          $845,118.00

 

 

 

_______________________                     _______________________________

Date                     Chief Administrative Officer