IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION transferring $28,335.00 within the 2022 General Fund and awarding a contract for the maintenance of policy management software for use by the Sheriff’s Office and Department of Corrections to Lexipol, LLC, of Frisco, TX, at an actual cost to the County in the amount of $47,674.00, as a sole source purchase.
Intro
RESOLUTION NO. 20894, March 7, 2022
INTRODUCED BY Theresa Cass Galvin, County Legislator
Body
WHEREAS, the Sheriff’s Office and Department of Corrections have a continuing need for a customizable software package to manage, track, and update their policies, procedures, and trainings; and,
WHEREAS, pursuant to section 1030.1 of the Jackson County Code, the Director of Finance and Purchasing recommends the award of a contract for the maintenance of policy management software for use by the Sheriff’s Office and Department of Corrections to Lexipol, LLC, of Frisco, TX, at an actual cost to the County in the amount of $47,674.00, as a sole source purchase; and,
WHEREAS, award as a sole source is appropriate because Lexipol, as the developer of the propriety project management software, is the only vendor capable of providing the required maintenance and updating; and,
WHEREAS, a transfer is necessary to place a portion of the needed funds in the proper spending account; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that the following transfer be and hereby is made:
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DEPARTMENT/DIVISION |
CHARACTER/DESCRIPTION |
FROM |
TO |
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|
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|
|
General Fund |
|
|
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Sheriff’s Office |
|
|
|
|
001-4201 |
56663- Software As A Service |
$28,335 |
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|
Corrections |
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|
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|
001-2701 |
56663- Software As A Service |
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$28,335 |
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|
|
|
|
and,
BE IT FURTHER RESOLVED that award be made as recommended by the Director of Finance and Purchasing, and that the Director be and herby is authorized to execute for the County any documents necessary for the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Director be and hereby is authorized to make all payments, including final payment on the contract.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
________________________________ ________________________________
Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution No. 20894 of March 7, 2022, was duly passed on March 14, 2022 by the Jackson County Legislature. The votes thereon were as follows:
Yeas ________9_________ Nays ______0________
Abstaining ______0_______ Absent _____0_______
_________________ ________________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
Funds sufficient for this transfer are available from the source indicated below.
ACCOUNT NUMBER: 001 4201 56663
ACCOUNT TITLE: General Fund
Sheriff’s Office
Software As A Service
NOT TO EXCEED: $28,335.00
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 001 4201 56663
ACCOUNT TITLE: General Fund
Sheriff’s Office
Software As A Service
NOT TO EXCEED: $19,339.00
ACCOUNT NUMBER: 001 2701 56663
ACCOUNT TITLE: General Fund
Corrections
Software As A Service
NOT TO EXCEED: $19,339.00
_________________ ________________________________
Date Chief Administrative Officer