IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION awarding a contract to Questica, Inc., of Oakville, ON, CA, for the furnishing of fifty additional licenses for Questica budget software for use by the Department of Finance and Purchasing, at an additional cost to the County not to exceed $37,407.00.
Intro
RESOLUTION NO. 20694, June 14, 2021
INTRODUCED BY Charlie Franklin, County Legislator
Body
WHEREAS, by Resolution 15550, dated June 27, 2005, the Legislature authorized a contract with Mitchell Humphrey & Co. of St. Louis, MO, for financial systems software and maintenance, including Questica budget software, for use by the Department of Finance and Purchasing, at cost to the County not to exceed $600,255.00; and,
WHEREAS, the County has annually contracted with Mitchell Humphrey for system maintenance since that time; and,
WHEREAS, the Department of Finance and Purchasing has a need to purchase fifty additional licenses for associates in the Budget Office and the various County Departments for the proprietary Questica budget software, at an additional cost to the County not to exceed $37,407.00; and,
WHEREAS, the purchase of additional licenses will eliminate inefficiencies in the current budget process, including duplicate work, handling, and consequent opportunities for errors and typos; and,
WHEREAS, this purchase is to be made directly from Questica, Inc., of Oakeville, ON, CA, which is Mitchell Humphrey’s subcontractor and the developer of the specific budget module; and,
WHEREAS, pursuant to section 1030.1 of the Jackson County Code, the Director of Finance and Purchasing recommends a contract with Questica, Inc., of Oakville, ON, CA, as a sole source purchase, based upon Questica, Inc.’s status as the sole provider of its own proprietary budget software; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that award be made as recommended by the Director of Finance and Purchasing; and,
BE IT FURTHER RESOLVED that the Director be and hereby is authorized to execute for the County any documents necessary for the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing be and hereby is authorized to make all payments, including final payment on the contract.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
______________________________ _______________________________
Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution No. 20694 of June 14, 2021, was duly passed on June 14, 2021 by the Jackson County Legislature. The votes thereon were as follows:
Yeas ______9_________ Nays ______0________
Abstaining ____0______ Absent _____0_______
________________________ _______________________________
Date Mary Jo Spino, Clerk of the Legislature
Fiscal Note
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 001 1401 56661
ACCOUNT TITLE: General Fund
Budget Office
Software Purchases
NOT TO EXCEED: $37,407.00
__________________________ _______________________________
Date Chief Administrative Officer