IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION transferring $11,563.00 within the 2020 Special Road and Bridge Fund and $24,562.00 within the 2020 Park Fund and awarding a contract for the furnishing of an asset management software system for use by the Public Works and Parks + Rec Departments to Pubworks/Tracker Software Corporation of Snowmass Village, Colorado, at an actual cost to the County in the amount of $49,125.00, under the terms and conditions of Request for Proposals No.15-20.
Intro
RESOLUTION NO. 20526, October 19, 2020
INTRODUCED BY Crystal Williams, County Legislator
Body
WHEREAS, the Director of Finance and Purchasing has solicited proposals on Request for Proposals (RFP) No. 4-20 for the furnishing of an asset management software system for the management of fleet vehicles for use by the Public Works and Parks + Rec Departments; and,
WHEREAS, a total of fifteen notifications were distributed and sixteen responses were received from the as following:
PubWorks/ Tracker Software
Snowmass Village, CO
Dude Solutions
Cary, NC
Central Square
Lake Mary, FL
Assetfinda, British Columbia
Vancouver, Canada
Faster Asset,
Virginia Beach, VA
Dossier
Burlington, NJ
DTS
Orlando, FL
Asset Works 1
Wayne, PA
Asset Works 2
San Antonio, TX
ISM
Carmichael, PA
TRM
Fairfax, VA
ADSI
Golden Valley, MN
Posdata
Gig Harbor, WA
ZPR
Naples, FL
eCIFM
San Ramon, CA
GeoSpatial
Phoenix, AZ
and,
WHEREAS, the proposals were evaluated by a committee of County associates from the using departments; and,
WHEREAS, pursuant to section 1054.6 of the Jackson County Code, the Director of Finance and Purchasing recommends the award of a contract for the furnishing of an asset management software system to Pubworks/Tracker Software Corporation of Snowmass Village, CO, under the terms and conditions of RFP No. 15-20, for the reason that it has submitted the lowest and best proposal as set forth in the attached recapitulation and analysis; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that the following transfers within the 2020 Special Road and Bridge and Park Funds be and hereby are made:
DEPARTMENT/DIVISION CHARACTER/DESCRIPTION FROM TO
Special Road and Bridge Fund
Road & Bridge Maintenance
004-1506 57230-Other Operating Supp. $11,563
004-1506 56661-Software Purchases $11,563
Park Fund
Park Operations
003-1602 56140-Travel Expense $ 717
003-1602 56460-Refuse Collection $ 2,000
003-1602 56510- Maint. & Repair
Building $ 1,000
003-1602 56630-Rent- Auto $ 500
003-1602 56676- Rent- Outside
Sanitation Fac. $ 2,500
003-1602 56570- Maint. & Repair- Misc $ 3,000
003-1602 57010-Office Supplies $ 1,550
003-1602 57190- Wearing Appearel $ 500
003-1602 57220- Garden & Agriculture
Supplies $ 1,045
003-1602 57330-Plumbing Supplies $ 1,000
003-1602 57340- Paint & Supplies $ 2,000
003-1602 57350- Lumber Wood & Supp $ 2,400
003-1602 57510- Small Tools & Minor
Equipment $ 1,000
Natural Resources
003-1624 57220-Garden & Agriculture
Supplies $ 3,000
003-1624 56790- Other Contractual
Services $ 2,000
003-1624 57510- Small Tools &
Minor Equipment $ 350
Park Operations
003-1602 56661- Software Purchases $24,562
and,
BE IT FURTHER RESOLVED by the County Legislature of Jackson County, Missouri, that award be made as recommended by the Director of Finance and Purchasing, and that the Director be, and is hereby, authorized to execute for the County any documents necessary to the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing is authorized to make all payments, including final payment on the contracts.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
________________________________ ________________________________
Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution No. 20526 of October 19, 2020, was duly passed on October 26, 2020 by the Jackson County Legislature. The votes thereon were as follows:
Yeas ________7_________ Nays ______0________
Abstaining _____0________ Absent _____2_______
_________________ ________________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
Funds sufficient for this transfer are available from the sources indicated below.
ACCOUNT NUMBER: 004 1506 57230
ACCOUNT TITLE: Special Road & Bridge Fund
Road & Bridge Maintenance
Other Operating Supplies
NOT TO EXCEED: $11,563.00
ACCOUNT NUMBER: 003 1602 56140
ACCOUNT TITLE: Park Fund
Park Operations
Travel Expense
NOT TO EXCEED: $717.00
ACCOUNT NUMBER: 003 1602 56460
ACCOUNT TITLE: Park Fund
Park Operations
Refuse Collection
NOT TO EXCEED: $2,000.00
ACCOUNT NUMBER: 003 1602 56510
ACCOUNT TITLE: Park Fund
Park Operations
Maint. & Repair- Buildings
NOT TO EXCEED: $1,000.00
ACCOUNT NUMBER: 003 1602 56630
ACCOUNT TITLE: Park Fund
Park Operations
Rent - Auto
NOT TO EXCEED: $500.00
ACCOUNT NUMBER: 003 1602 56676
ACCOUNT TITLE: Park Fund
Park Operations
Rent- Outside Sanitation Fac.
NOT TO EXCEED: $2,500.00
ACCOUNT NUMBER: 003 1602 56570
ACCOUNT TITLE: Park Fund
Park Operations
Maint. & Repair - Misc
NOT TO EXCEED: $3,000.00
ACCOUNT NUMBER: 003 1602 57010
ACCOUNT TITLE: Park Fund
Park Operations
Office Supplies
NOT TO EXCEED: $1,550.00
ACCOUNT NUMBER: 003 1602 57190
ACCOUNT TITLE: Park Fund
Park Operations
Wearing Apparel
NOT TO EXCEED: $500.00
ACCOUNT NUMBER: 003 1602 57220
ACCOUNT TITLE: Park Fund
Park Operations
Garden & Agriculture Supplies
NOT TO EXCEED: $1,045.00
ACCOUNT NUMBER: 003 1602 57330
ACCOUNT TITLE: Park Fund
Park Operations
Plumbing Supplies
NOT TO EXCEED: $1,000.00
ACCOUNT NUMBER: 003 1602 57340
ACCOUNT TITLE: Park Fund
Park Operations
Paint & Supplies
NOT TO EXCEED: $2,000.00
ACCOUNT NUMBER: 003 1602 57350
ACCOUNT TITLE: Park Fund
Park Operations
Lumber Wood & Supplies
NOT TO EXCEED: $2,400.00
ACCOUNT NUMBER: 003 1602 57510
ACCOUNT TITLE: Park Fund
Park Operations
Small Tools & Minor Equipment
NOT TO EXCEED: $1,000.00
ACCOUNT NUMBER: 003 1624 57220
ACCOUNT TITLE: Park Fund
Natural Resources
Garden & Agriculture Supplies
NOT TO EXCEED: $3,000.00
ACCOUNT NUMBER: 003 1624 56790
ACCOUNT TITLE: Park Fund
Natural Resources
Other Contractual Services
NOT TO EXCEED: $2,000.00
ACCOUNT NUMBER: 003 1624 57510
ACCOUNT TITLE: Park Fund
Natural Resources
Small Tools & Minor Equipment
NOT TO EXCEED: $350.00
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 004 1506 56661
ACCOUNT TITLE: Special Road & Bridge Fund
Road & Bridge Maintenance
Software Purchases
NOT TO EXCEED: $24,563.00
ACCOUNT NUMBER: 003 1602 56661
ACCOUNT TITLE: Park Operations
Software Purchases
NOT TO EXCEED: $24,562.00
_________________ ________________________________
Date Interim Chief Administrative Officer