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File #: 20413    Version: 0 Name: annual software maintenance for Parks + Rec and PW Depts.
Type: Resolution Status: Passed
File created: 4/15/2020 In control: Budget Committee
On agenda: 4/20/2020 Final action: 4/27/2020
Title: A RESOLUTION transferring $7,300.00 within the 2020 Special Road & Bridge Fund and authorizing a contract for annual software maintenance for use by the Parks + Rec and Public Works Departments to Cartegraph of Dubuque, IA, at an actual cost to the County in the amount of $54,600.00.
Sponsors: Crystal Williams
Indexes: CONTRACT, PARKS + RECREATION, SOFTWARE MAINTENANCE, TRANSFERRING
Attachments: 1. 20413bu.c.pdf, 2. 20413adopt.pdf
Related files: 19415

IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI

 

Title

A RESOLUTION transferring $7,300.00 within the 2020 Special Road & Bridge Fund and authorizing a contract for annual software maintenance for use by the Parks + Rec and Public Works Departments to Cartegraph of Dubuque, IA, at an actual cost to the County in the amount of $54,600.00.

 

 

Intro

RESOLUTION NO. 20413, April 20, 2020

 

INTRODUCED BY Crystal Williams, County Legislator

 

 

Body

 WHEREAS, by Resolution 19415, dated March 13, 2017, the Legislature did award a contract for asset tracking software for use by the Parks + Rec and Public Works Departments to Cartegraph of Dubuque, IA, at an actual cost to the County in the amount of $54,600.00; and,

 

WHEREAS, the County has annually contracted since that time with Cartegraph for annual maintenance of its proprietary asset tracking software, as a sole source purchase; and,

 

WHEREAS, pursuant to section 1030.1 of the Jackson County Code, the Director of Finance and Purchasing again recommends a contract with Cartegraph of Dubuque, IA, as a sole source purchase, based upon Cartegraph’s status as the sole provider of maintenance for its own proprietary asset tracking software; and,

 

WHEREAS, a transfer is required to place needed funds in the appropriate spending account; now therefore,

 

BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that the following transfer be made within the 2020 Special Road & Bridge Fund:

DEPARTMENT/DIVISION                                          CHARACTER/DESCRIPTION                                          FROM                          TO

 

Special Road & Bridge Fund

Road & Bridge Maintenance

 

004-1506                                                                                    56790-

                                                                                                         Other Contractual Services                                          $7,300

004-1506                                                                                    56662-

                                                                                                         Software Maintenance                                                                         $7,300

 

and,

 

BE IT FURTHER RESOLVED by the County Legislature of Jackson County, Missouri, that the contract be awarded as recommended by the Director of Finance and Purchasing, and that the Director be, and hereby is, authorized to execute for the County any documents necessary for the accomplishment of the award; and,

 

BE IT FURTHER RESOLVED that the Director of Finance and Purchasing be and hereby is authorized to make all payments, including final payment, on the contract.

 

 

 

Enacted and Approved

Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.

 

 

APPROVED AS TO FORM:

 

 

 

______________________________                     ________________________________

Chief Deputy County Counselor                      County Counselor

 

Certificate of Passage

 

                     I hereby certify that the attached resolution, Resolution No. 20413 of April 20, 2020, was duly passed on April 27, 2020 by the Jackson County Legislature. The votes thereon were as follows:

 

 

                     Yeas _______9__________                                                               Nays _______0_______

 

 

Abstaining ______0_______                     Absent ______0______

 

 

 

_________________________                     _____________________________

Date                     Mary Jo Spino, Clerk of Legislature

 

 

Fiscal Note

Funds sufficient for this transfer are available from the source indicated below.

 

ACCOUNT NUMBER:                     004                     1506                     56790

ACCOUNT TITLE:                                          Special Road & Bridge Fund

                                                                                    Road & Bridge Maintenance

                                                                                    Other Contractual Services

NOT TO EXCEED:                     $7,300.00

 

There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.

 

ACCOUNT NUMBER:                     003                     1602                     56662

ACCOUNT TITLE:                                          Park Fund

                                                                                    Park Operations

                                                                                    Software Maintenance

NOT TO EXCEED:                     $27,300.00

 

 

 

 

ACCOUNT NUMBER:                     004                     1506                     56662

ACCOUNT TITLE:                                          Special Road & Bridge Fund

                                                                                    Road & Bridge Maintenance

                                                                                    Software Maintenance

NOT TO EXCEED:                     $27,300.00

 

 

 

__________________________                     ________________________________

Date                     Chief Administrative Officer