IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION transferring $7,300.00 within the 2020 Special Road & Bridge Fund and authorizing a contract for annual software maintenance for use by the Parks + Rec and Public Works Departments to Cartegraph of Dubuque, IA, at an actual cost to the County in the amount of $54,600.00.
Intro
RESOLUTION NO. 20413, April 20, 2020
INTRODUCED BY Crystal Williams, County Legislator
Body
WHEREAS, by Resolution 19415, dated March 13, 2017, the Legislature did award a contract for asset tracking software for use by the Parks + Rec and Public Works Departments to Cartegraph of Dubuque, IA, at an actual cost to the County in the amount of $54,600.00; and,
WHEREAS, the County has annually contracted since that time with Cartegraph for annual maintenance of its proprietary asset tracking software, as a sole source purchase; and,
WHEREAS, pursuant to section 1030.1 of the Jackson County Code, the Director of Finance and Purchasing again recommends a contract with Cartegraph of Dubuque, IA, as a sole source purchase, based upon Cartegraph’s status as the sole provider of maintenance for its own proprietary asset tracking software; and,
WHEREAS, a transfer is required to place needed funds in the appropriate spending account; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that the following transfer be made within the 2020 Special Road & Bridge Fund:
DEPARTMENT/DIVISION CHARACTER/DESCRIPTION FROM TO
Special Road & Bridge Fund
Road & Bridge Maintenance
004-1506 56790-
Other Contractual Services $7,300
004-1506 56662-
Software Maintenance $7,300
and,
BE IT FURTHER RESOLVED by the County Legislature of Jackson County, Missouri, that the contract be awarded as recommended by the Director of Finance and Purchasing, and that the Director be, and hereby is, authorized to execute for the County any documents necessary for the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing be and hereby is authorized to make all payments, including final payment, on the contract.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
______________________________ ________________________________
Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution No. 20413 of April 20, 2020, was duly passed on April 27, 2020 by the Jackson County Legislature. The votes thereon were as follows:
Yeas _______9__________ Nays _______0_______
Abstaining ______0_______ Absent ______0______
_________________________ _____________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
Funds sufficient for this transfer are available from the source indicated below.
ACCOUNT NUMBER: 004 1506 56790
ACCOUNT TITLE: Special Road & Bridge Fund
Road & Bridge Maintenance
Other Contractual Services
NOT TO EXCEED: $7,300.00
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 003 1602 56662
ACCOUNT TITLE: Park Fund
Park Operations
Software Maintenance
NOT TO EXCEED: $27,300.00
ACCOUNT NUMBER: 004 1506 56662
ACCOUNT TITLE: Special Road & Bridge Fund
Road & Bridge Maintenance
Software Maintenance
NOT TO EXCEED: $27,300.00
__________________________ ________________________________
Date Chief Administrative Officer