IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
AN ORDINANCE appropriating $6,698,765.00 from the undesignated fund balance of the 2020 County Improvement Fund and awarding a contract for the repair and restoration of water damage at the downtown courthouse to Rand Construction Company of Kansas City, MO, under the terms and conditions of Invitation to Bid No. PW07-2019, at an actual cost to the County not to exceed $6,698,765.00, which includes a twelve percent contingency, and authorizing the Director of Public Works to approve line item adjustments at no additional cost to the County.
Intro
ORDINANCE NO. 5307, January 21, 2020
INTRODUCED BY Theresa Cass Galvin, County Legislator
Body
WHEREAS, by Invitation to Bid No. PW07-2019, the Director of Public Works did solicit formal written bids for the repair of water damage to the interior of the downtown courthouse; and,
WHEREAS, affected areas of the courthouse impacted by the flooding of January and February 2019 include approximately 45,000 sq. ft. on levels 2, 3, 4, 4m, 5, 5m, 6, and 6m of the courthouse; and,
WHEREAS, repairs will be made to systems and features described as mechanical, electrical, plumbing, and architectural finishes, to include cosmetic restoration efforts where plaster, flooring, ceiling system, case work, mill work, and numerous other disciplines, all of which systems and features will be restored to the condition as they existed prior to the flooding event; and,
WHEREAS, notifications were distributed through advertisement and online posting and two bids were received as follows:
VENDOR BID
Rand Construction Company
Kansas City (Jackson County), MO $5,981,040.00
(Includes Alternates 1 and 2)
J.E. Dunn Construction Company
Kansas City (Jackson County), MO $6,062,474.00
and,
WHEREAS, the Director recommends that the contract be awarded to Rand Construction Company of Kansas City, MO, for the reason that it has submitted the lowest and best bid; and,
WHEREAS, the Director requests that the contract include a 12% contingency allowance, in the event unforeseen circumstance should arise; and,
WHEREAS, the Director of Public Works further requests that he be authorized to make line item adjustments in the contract to the extent that there will be no further funding obligation to the County; and,
WHEREAS, an appropriation is necessary in order to fund this contract; now therefore,
BE IT ORDAINED by the County Legislature of Jackson County, Missouri, that the following appropriation be and hereby is made:
DEPARTMENT/DIVISION CHARACTER/DESCRIPTION FROM TO
County Improvement Fund
013-9999 32810-
Undesignated Fund Balance $6,698,765
DTCH Flood-Insurance
013-1240 58020- Buildings & Improvements $6,698,765
BE IT FURTHER ORDAINED that award be made as recommended by the Director of Public Works, and that the County Executive be and hereby is authorized to execute any documents necessary to the accomplishment of the award; and,
BE IT FURTHER ORDAINED that the Director of Public Works be and hereby is authorized to make adjustments in the contract line item quantities to the extent that there will be no further funding obligation to the County; and,
BE IT FURTHER ORDAINED that the Director of Finance and Purchasing is authorized to make all payments, including final payment on the contract.
Enacted and Approved
Effective Date: This ordinance shall be effective immediately upon its signature by the County Executive.
APPROVED AS TO FORM:
_______________________________ ____________________________
Chief Deputy County Counselor County Counselor
I hereby certify that the attached ordinance, Ordinance No. 5307 introduced on January 21, 2020, was duly passed on January 21, 2020 by the Jackson County Legislature. The votes thereon were as follows:
Yeas _______7__________ Nays ______0_______
Abstaining _____0________ Absent _____2_______
This Ordinance is hereby transmitted to the County Executive for his signature.
______________________ _______________________________
Date Mary Jo Spino, Clerk of Legislature
I hereby approve the attached Ordinance No. 5307.
_______________________ _______________________________
Date Frank White, Jr., County Executive
Fiscal Note
Funds sufficient for this appropriation are available from the source indicated below.
ACCOUNT NUMBER: 013 9999 32810
ACCOUNT TITLE: County Improvement Fund
Undesignated Fund Balance
NOT TO EXCEED: $6,698,765.00
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 013 1240 58020
ACCOUNT TITLE: County Improvement Fund
DTCH Flood- Insurance
Buildings & Improvements
NOT TO EXCEED: $6,698,765.00
_____________________ ________________________________
Date Chief Administrative Officer