IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION transferring $1,309,400.00 within the 2019 County Improvement Fund, awarding a contract for Owner’s Representative Services (“Master Agreement”) for the County’s detention facilities to JCDC Partners, LLC, of Kansas City, MO, under the terms and conditions of Request for Proposals No. 17-19, and authorizing execution and initiation of two Component Services Agreements under the Master Agreement, at an actual cost to the County not to exceed $1,309,400.00, with all additional Component Services Agreements that may be executed under the Master Agreement being subject to specific legislative approval for execution and a notice to proceed and transfer or appropriation of funds.
Intro
RESOLUTION NO. 20332, December 9, 2019
INTRODUCED BY Theresa Galvin, County Legislator
Body
WHEREAS, the County has a need for owner’s representative consulting services to assist with the development of jail facility-related solutions, including a new County detention facility, to include management or completion of benchmarking, validation of needs, programming, architectural criteria, project procurement, delivery, transition, and the close- out of a new detention facility; and,
WHEREAS, the Director of Finance and Purchasing has solicited written proposals on Request for Proposals No.17-19 for these professional consulting services; and,
WHEREAS, a total of fifty-two notifications were distributed and five responses received, with three being determined to be qualified and evaluated as follows:
VENDOR EVALUATION POINTS
JCDC Partners, LLC 89
Kansas City, MO
Kitchell 81
Phoenix, AZ
JLL 70
Kansas City, MO
and,
WHEREAS, pursuant to section 1054.6 of the Jackson County Code, the Director of Finance and Purchasing recommends the award of a contract for owner’s representative services (“Master Agreement”) and any Component Services Agreements identified in the attachments to that Master Agreement to JCDC Partners, LLC of Kansas City, MO (“JCDC Partners”), for the reason that it has submitted the lowest and best proposal received as set forth in the attached recapitulation and analysis; and,
WHEREAS, the County desires to approve and execute the Master Agreement proposed by JCDC Partners and authorize a series of Component Services Agreements proposed by JCDC Partners as needed and only by specific approval of the Legislature and subsequent appropriation or transfer of funds as needed; and,
WHEREAS, the County desires to initiate two proposed Component Services Agreements at this time and attached hereto (1.0 “Validation of Need Services” and 2.0 “Programming Services” and hereinafter referred to as “Component Services Agreements 1.0 and 2.0”); and,
WHEREAS, a transfer is needed in order to place the funds needed for this contract and Component Services Agreements 1.0 and 2.0 in the proper spending account; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that the following transfer be made within the 2019 County Improvement Fund:
DEPARTMENT/DIVISION CHARACTER/DESCRIPTION FROM TO
County Improvement Fund
Non-Departmental
Cnty Improvement
013-5113 58020- Buildings & Improvements $1,309,400
013-5113 56790- Other Contractual Services $1,309,400
and,
BE IT FURTHER RESOLVED by the County Legislature of Jackson County, Missouri, that award be made as recommended by the Director of Finance and Purchasing, and that the Director be and hereby is authorized to execute for the County the attached Master Agreement and any other documents necessary to the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Department of Finance and Purchasing is authorized to make all payments, including final payment on the contract and any approved Component Services Agreements; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing be and hereby is authorized to execute for the County the attached Component Services Agreements 1.0 and 2.0; and,
BE IT FURTHER RESOLVED that the Director of Public Works be and hereby is authorized to notify JCDC Partners to proceed under said Agreements. Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
______________________________ __________________________
Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution No. 20332 of December 9, 2019, was duly passed on December 9, 2019 by the Jackson County Legislature. The votes thereon were as follows:
Yeas ________9_________ Nays _____0______
Abstaining _____0______ Absent _____0_______
______________________ _______________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
Funds sufficient for this transfer are available from the source indicated below.
ACCOUNT NUMBER: 013 5113 58020
ACCOUNT TITLE: County Improvement Fund
Non-Departmental Cnty Improvements
Buildings & Improvements
NOT TO EXCEED: $1,309,400.00
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 013 5113 56790
ACCOUNT TITLE: County Improvement Fund
Non-Departmental Cnty Improvements
Other Contractual Services
NOT TO EXCEED: $1,309,400.00
The remaining funds for the Master Agreement are subject to appropriation in the County’s 2020 annual budget.
_______________________ ____________________________
Date Chief Administrative Officer