IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION authorizing the Director of Finance and Purchasing to execute an installment payment agreement with ConvergeOne Inc., of Overland Park, KS, under an existing term and supply contract, for the furnishing of a hyper-converged virtual server platform for use by the Information Technology Department, at an actual cost to the County of $105,011.30 for 2019, and a total five-year cost of $525,056.48.
Intro
RESOLUTION NO. 20139, April 8, 2019
INTRODUCED BY Crystal Williams, County Legislator
Body
WHEREAS, by Resolution 19938 dated July 30, 2018, the Legislature did award a term and supply contract to ConvergeOne Inc., for information technology hardware, software, and services for use by various County departments; and,
WHEREAS, the Information Technology Department is updating the virtual server and storage system for the County, as the County’s existing system is aging and near the end of its life; and,
WHEREAS, the five-year, zero percent interest back-up and data recovery plan offered by ConvergeOne Inc., will allow the County to replace the existing system with the latest technology, which will reduce risk and complexity, accommodate for future growth, and reduce physical data center space, resulting in a lower total cost of ownership; and,
WHEREAS, legislative authorization is required for this purchase under the existing term and supply contract due to specific indemnification language required by the vendor; and,
WHEREAS, the Director of Finance and Purchasing also recommends that the County’s existing data storage system be declared surplus to the County’s needs pursuant to section 1143 of the County Code, and that he be authorized to dispose of it by way of trade-in; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that the Director of Finance and Purchasing be and hereby is authorized to execute an installment payment agreement under the existing term and supply contract with ConvergeOne Inc., of Overland Park, KS, and any other documents necessary to give effect to the intent of this Resolution; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing is authorized to make all payments, including final payment on the contract thereby made, to the extent that sufficient appropriations to the issuing spending agency are contained in the then current Jackson County budget; and,
BE IT FURTHER RESOLVED that the County’s existing data storage system be and hereby is declared surplus and that the Director of Finance and Purchasing be and hereby is authorized to dispose of it by way of trade-in.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
______________________________
Interim County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution No. 20139 of April 8, 2019, was duly passed on April 15, 2019 by the Jackson County Legislature. The votes thereon were as follows:
Yeas ________9_________ Nays ____0_______
Abstaining _____0______ Absent _____0_______
______________________ ______________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
Funds for future years are subject to appropriation in the County’s then current annual budget.
ACCOUNT NUMBER: 001 1305 56661
ACCOUNT TITLE: General Fund
Information Technology
Software Purchases
NOT TO EXCEED: $13,316.00
ACCOUNT NUMBER: 001 1305 56662
ACCOUNT TITLE: General Fund
Information Technology
Software Maintenance
NOT TO EXCEED: $6,659.00
ACCOUNT NUMBER: 001 1305 58171
ACCOUNT TITLE: General Fund
Information Technology
Personal Computers/Accessories
NOT TO EXCEED: $53,986.00
ACCOUNT NUMBER: 001 1305 56580
ACCOUNT TITLE: General Fund
Information Technology
Maint. & Repair- Data Pro
NOT TO EXCEED: $8,125.00
ACCOUNT NUMBER: 001 1305 56540
ACCOUNT TITLE: General Fund
Information Technology
Maint. & Repair- Office Equip.
NOT TO EXCEED: $22,928.00
____________________ ______________________________
Date Chief Administrative Officer