IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION authorizing the Director of Finance and Purchasing to execute an installment payment agreement with Alexander Open Systems, a Converge One Company, of Overland Park, KS, under an existing term and supply contract for the furnishing of a back-up data recovery solution for use by the Information Technology Department, at an actual cost to the County of $107,860.00 for 2019, and a total five-year cost of $539,300.00.
Intro
RESOLUTION NO. 20077, January 22, 2019
INTRODUCED BY Crystal Williams, County Legislator
Body
WHEREAS, by Resolution 19938 dated July 30, 2018, the Legislature did award a term and supply contract to Alexander Open Systems, a Converge One Company, for information technology hardware, software, and services for use by various County departments; and,
WHEREAS, the Information Technology Department is updating the back-up and data recovery solution for the County, as the County’s existing system is aging and near the end of its life; and,
WHEREAS, the five-year, zero percent interest back-up and data recovery plan offered by Alexander Open Systems/Converge One Company will allow the County to replace the existing system with an integrated protection application-based system, with the ability to leverage cloud services; and,
WHEREAS, legislative authorization is required for this purchase under the existing term and supply contract due to specific indemnification language required by the vendor; and,
WHEREAS, the Director of Finance and Purchasing also recommends that the County’s existing data back-up and recovery equipment be declared surplus to the County’s needs pursuant to section 1143 of the County Code, and that he be authorized to dispose of it by way of trade-in; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that the Director of Finance and Purchasing be and hereby is authorized to execute an installment payment agreement under the existing term and supply contract with Alexander Open Systems, a Converge One Company, of Overland Park, KS, and any other documents necessary to give effect to the intent of this Resolution; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing is authorized to make all payments, including final payment on the contract thereby made, to the extent that sufficient appropriations to the issuing spending agency are contained in the then current Jackson County budget; and,
BE IT FURTHER RESOLVED that the County’s existing data back-up and recovery equipment be and hereby is declared surplus and that the Director of Finance and Purchasing be and hereby is authorized to dispose of it by way of trade-in.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
______________________________
Interim County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution No. 20077 of January 22, 2019, was duly passed on January 28, 2019 by the Jackson County Legislature. The votes thereon were as follows:
Yeas _________9________ Nays _____0______
Abstaining _____0______ Absent ____0________
______________________ ______________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
Funds for remaining years are subject to appropriation in the County then current annual budget.
ACCOUNT NUMBER: 001 1305 56661
ACCOUNT TITLE: General Fund
Information Technology
Software Purchases
NOT TO EXCEED: $5,435.00
ACCOUNT NUMBER: 001 1305 58173
ACCOUNT TITLE: General Fund
Information Technology
Computer Equipment/Terminal
NOT TO EXCEED: $89,825.00
ACCOUNT NUMBER: 001 1305 56080
ACCOUNT TITLE: General Fund
Information Technology
Other Professional Services
NOT TO EXCEED: $12,600.00
____________________ ______________________________
Date Chief Administrative Officer