IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION transferring $120,683.00 within the 2018 General Fund and $42,402.00 within the 2018 Health Fund to cover the cost of video recording technology equipment for use by the Department of Corrections under an existing term and supply contract and awarding a contract for the installation of this equipment in the Jackson County Detention Center to Southern Folger Detention Equipment Company of San Antonio, TX, as a sole source, at an actual cost to the County not to exceed $35,000.00.
Intro
RESOLUTION NO. 19829, April 16, 2018
INTRODUCED BY Alfred Jordan, County Legislator
Body
WHEREAS, the Department of Corrections needs to replace video recording technology equipment that is outdated and not fully integrated within the department’s current video recording system; and,
WHEREAS, the needed equipment will provide increased functionality to departmental operations and will allow the department to prepare for future technology upgrades; and,
WHEREAS, the Department of Finance and Purchasing recommends the acquisition of this equipment from Midwest Digital Data Systems of Riverside, MO, under an existing County term and supply contract, at an actual cost of $128,085.00; and,
WHEREAS, the Department of Finance and Purchasing further recommends the award of a contract for the installation of this equipment to Southern Folger Detention Equipment Co. of San Antonio, TX, as sole source pursuant to section 1030.1, Jackson County Code, 1984, at an actual cost to the County not to exceed $35,000.00; and,
WHEREAS, because Southern Folger is the manufacturer of the County’s current master control system, the Department of Finance and Purchasing has determined that is a sole source for the installation of the needed video recording equipment and its integration into the proprietary master control system; and,
WHEREAS, transfers are necessary to fund the needed equipment acquisition and installation; and,
WHEREAS, by Ordinance 5062, dated December 6, 2017, the Legislature did establish certain Reserve Accounts for certain budget lines within the 2018 County budget; and,
WHEREAS, certain funds appropriated in such Reserve Accounts within the 2018 General Fund and Health Fund are needed to cover the costs of the needed video recording technology equipment acquisition and installation for the Department of Corrections; and,
WHEREAS, there are numerous disputes between the County Executive and the Legislature regarding the validity of Ordinance 5062, relating to its construction and interpretation, and multiple related issues; and,
WHEREAS, the Chief Administrative Officer has recommended the adoption of this Resolution, without waiving any previous position taken in reliance upon the memorandum of the County Counselor dated December 22, 2017, regarding Ordinance 5062, and without waiving any position taken in reliance upon other legal memorandums provided by the Office of the County Counselor; and,
WHEREAS, the Legislature recognizes that funds identified as Reserve Funds in the adopted 2018 budget within the General and Health Fund are required to be designated for use by the Department of Correction for video recording technology; and,
WHEREAS, the Chief Administrative Officer has requested that the funds identified in this Resolution be made available for such use by the Department of Corrections within the 2018 budget; and,
WHEREAS, the Legislature agrees that funds described in this Resolution should be made available for such use by posting to certain budget line items in the Non-Departmental budget; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that the following transfers or equivalent documentation/identification, to accomplish posting of the funds in County’s budget management system so that the funds are available for immediate use and expenditure within the 2018 budget, be and hereby are authorized:
DEPARTMENT/DIVISION CHARACTER/DESCRIPTION FROM TO
General Fund
Reserve
001-8006 56835-Reserve Operating $120,683
Non-Departmental
001-5101 56570- Maint. & Repair Misc. $25,900
001-5101 58170- Other Equipment $94,783
Health Fund
Reserve
002-8006 56835-Reserve Operating $42,402
Non-Departmental
002-5102 56570- Maint & Repair Misc $ 9,100
002-5102 58170- Other Equipment $33,302
and,
BE IT FURTHER RESOLVED that award be made as recommended by the Department of Finance and Purchasing and that the Department be and hereby is authorized to execute any and all documents necessary to the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Department of Finance and Purchasing be and hereby is authorized to make all payments including final payment on the contract.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
______________________________ ______________________________
Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution No. 19829 of April 16, 2018, was duly passed on April 23, 2018 by the Jackson County Legislature. The votes thereon were as follows:
Yeas ________8_________ Nays _______0_______
Abstaining ______0_______ Absent ______0______
Excused _______1_______
______________________ ________________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
Funds sufficient for the above-described transfer or equivalent documentation and/or identification to accomplish posting of the funds in the County’s budget management system so that the funds are available for immediate use and expenditure are available in the sources indicated below.
ACCOUNT NUMBER: 001 8006 56835
ACCOUNT TITLE: General Fund
Reserve Operating
NOT TO EXCEED: $120,683.00
ACCOUNT NUMBER: 002 8006 56835
ACCOUNT TITLE: Health Fund
Reserve Operating
NOT TO EXCEED: $42,402.00
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 001 5101 56570
ACCOUNT TITLE: General Fund
Non-Departmental
Maint & Repair Misc
NOT TO EXCEED: $25,900.00
ACCOUNT NUMBER: 002 5102 56570
ACCOUNT TITLE: Health Fund
Non-Departmental
Maint & Repair Misc
NOT TO EXCEED: $9,100.00
________________________ ________________________________
Date Chief Administrative Officer