IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
AN ORDINANCE transferring $4,125.00 within and appropriating $115,000.00 from the undesignated fund balance of the 2018 Recorder’s Technology Fund and awarding a contract for the furnishing of software updates for use by the Recorder of Deeds, Collection, and Assessment Departments to Thomson Reuters of Portage, MI, as a sole source purchase.
Intro
ORDINANCE NO. 5090, April 16, 2018
INTRODUCED BY Tony Miller, County Legislator
Body
WHEREAS, the Recorder of Deeds, Collection, and Assessment Departments are all operating on antiquated software systems; and,
WHEREAS, the Assessment Department purchased the CAMA system in 1997 from Sigma Systems, the Collection Department purchased the Ascend system in 1998 from ASIX Corporation, and the Recorder of Deeds Department purchased the Anthem system in 2001 from Hart Intercivic; and,
WHEREAS, all of these software packages were acquired by Manatron in 2007 and Manatron was then acquired by Thomson Reuters in 2011; and,
WHEREAS, in the not-too-distant future Thomson Reuters will cease its support to these legacy CAMA, Ascend, and Anthem software packages for these departments; and,
WHEREAS, Thomson Reuters has developed an updated proprietary software package for the recorder of deeds, collection, and assessment functions called “Aumentum”; and,
WHEREAS, the acquisition of the Aumentum package from the County’s current software provider will greatly simplify data conversion issues inherent in the fielding of a new system; and,
WHEREAS, the Recorder of Deeds Department is requesting the immediate acquisition of the Aumentum software package from Thomsen Reuters to replace the outdated Anthem software; and,
WHEREAS, the Assessment and Collection Departments are requesting the award of a intent to proceed contract with Thomson Reuters to update the CAMA and Ascend software programs; and,
WHEREAS, the anticipated implementation of the software packages for the Assessment and Collections Departments would begin over the next two to three years, at a total estimated cost of $3,992,000.00; and,
WHEREAS, pursuant section 1030.1 of the Jackson County Code, the Department of Finance and Purchasing recommends the award of a contract for a software package for the Recorder of Deeds and of a intent to proceed contract for the purchase of software updates for the Assessment and Collection Departments to Thomson Reuters of Portage, MI, as a sole source purchase; and,
WHEREAS, a transfer and appropriation are necessary in order to place the cost of the Recorder’s software package in the proper spending accounts; and,
WHEREAS, by Ordinance 5062, dated December 6, 2017, the Legislature did establish certain Reserve Accounts for certain budget lines within the 2018 County budget; and,
WHEREAS, certain funds appropriated in such a Reserve Account within the 2018
Recorder’s Technology Fund are needed to cover the cost of software updates within the Recorder of Deeds Department; and,
WHEREAS, there are numerous disputes between the County Executive and the Legislature regarding the validity of Ordinance 5062, relating to its construction and interpretation, and multiple related issues; and,
WHEREAS, the Chief Administrative Officer has recommended the adoption of this Ordinance, without waiving any previous position taken in reliance upon the memorandum of the County Counselor dated December 22, 2017, regarding Ordinance 5062, and without waiving any position taken in reliance upon other legal memorandums provided by the Office of the County Counselor; and,
WHEREAS, the Legislature recognizes that funds identified as Reserve Funds in the adopted 2018 budget within the Recorder’s Technology Fund are required to be designated for use by the Recorder of Deeds Department for software updates within the Recorder of Deeds Department; and,
WHEREAS, the Chief Administrative Officer has requested that the funds identified in this Ordinance be made available for such use by the Recorder of Deeds Department within the 2018 budget; and,
WHEREAS the Legislature agrees that funds described in this Ordinance should be made available for such use by posting to certain budget line item in the Recorder of Deeds Department budget or otherwise for calendar year 2018 by the County’s Finance and Purchasing Department; now therefore,
BE IT ORDAINED by the County Legislature of Jackson County, Missouri, that the following transfer and appropriation be and hereby are made:
DEPARTMENT/DIVISION CHARACTER/DESCRIPTION FROM TO
Recorder’s Technology Fund
042-2810 Undesignated Fund Balance $115,000
042-8006 Reserve 56835- Reserve-Operating $ 4,125
042-1801 Records 56661- Software Purchases $119,125
and,
BE IT FURTHER ORDAINED that award be made as recommended by the Department of Finance and Purchasing and that the Department be and hereby is authorized to execute any and all documents necessary to accomplish the award; and,
BE IT FURTHER ORDAINED that the Department of Finance and Purchasing be and hereby is authorized to make all payments, including final payment on the contract, to the extent that sufficient appropriations to the using spending agency are contained is the then current Jackson County budget.
Enacted and Approved
Effective Date: This ordinance shall be effective immediately upon its signature by the County Executive.
APPROVED AS TO FORM:
__________________________ _____________________________
Chief Deputy County Counselor County Counselor
I hereby certify that the attached Ordinance, Ordinance No. 5090 introduced on April 16, 2018, was duly passed on April 30, 2018 by the Jackson County Legislature. The votes thereon were as follows:
Yeas ______8_________ Nays _______0________
Abstaining _____0______ Absent _____1________
This Ordinance is hereby transmitted to the County Executive for his signature.
____________________ ________________________________
Date Mary Jo Spino, Clerk of Legislature
I hereby approve the attached Ordinance No.5090.
____________________ ________________________________
Date Frank White, Jr., County Executive
Fiscal Note
Funds sufficient for this appropriation are available from the sources indicated below.
ACCOUNT NUMBER: 042 2810
ACCOUNT TITLE: Recorder’s Technology Fund
Undesignated Fund Balance
NOT TO EXCEED: $115,000.00
Funds sufficient for this transfer are available from the source indicated below.
ACCOUNT NUMBER: 042 8006 56835
ACCOUNT TITLE: Recorder’s Technology Fund
Reserve
Reserve Operating
NOT TO EXCEED: $4,125.00
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 042 1801 56661
ACCOUNT TITLE: Recorder’s Technology Fund
Records
Software Purchases
NOT TO EXCEED: $119,125.00
______________________ ________________________________
Date Chief Administrative Officer