IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION transferring $210,900.00 within the 2018 General Fund, $37,050.00 within the 2018 Health Fund, and $37,050.00 within the 2018 Anti-Drug Sales Tax Fund, and awarding a Consulting Services contract for the feasibility and master plan effort for the Jackson County Criminal Justice System to HDR/Shive-Hattery of Omaha, NE, and Des Moines, IA, under the terms and conditions of Request for Qualifications No. 94-17, at an initial cost to the County not to exceed $285,000.00.
Intro
RESOLUTION NO. 19799, March 26, 2018
INTRODUCED BY Scott Burnett, County Legislator
Body
WHEREAS, the Department of Finance and Purchasing issued Request for Qualifications (RFQ) No. 94-17, seeking response from qualified firms interested in providing consulting services for the County’s feasibility and master plan efforts for the County’s criminal justice system; and,
WHEREAS, a total of forty notifications were distributed and four responses were received, with the top three firms identified as follows:
RESPONDENT
HDR/Shive-Hattery 36
Omaha, NE and Des Moines, IA
HOK 33
Kansas City, MO
CGL 32
Fayetteville, GA
and,
WHEREAS, the respondents were evaluated on the basis of data collection, systemic analysis, application of data to indicate long-term solutions, and the implementation of a master plan; and,
WHEREAS, pursuant to section 1054.6 of the Jackson County Code, the Department of Finance and Purchasing recommends the award of a contract for consulting services for the feasibility and master plan efforts for the Jackson County, Missouri Criminal Justice System to HDR/Shive-Hattery of Omaha, NE, and Des Moines, IA, under the terms and conditions of RFQ No. 94-17, as the submitter of the best proposal received; and,
WHEREAS, by Ordinance 5062, dated December 6, 2017, the Legislature did establish certain Reserve Accounts for certain budget lines within the 2018 County budget; and,
WHEREAS, certain funds appropriated in such Reserve Accounts within the 2018 General Fund, Health Fund, and Anti-Drug Sales Tax Fund are needed to award a consulting services contract for the feasibility and master plan effort; and,
WHEREAS, there are numerous disputes between the County Executive and the Legislature regarding the validity of Ordinance 5062, relating to its construction and interpretation, and multiple related issues; and,
WHEREAS, the Chief Administrative Officer has recommended the adoption of this Resolution, without waiving any previous position taken in reliance upon the memorandum of the County Counselor dated December 22, 2017, regarding Ordinance 5062, and without waiving any position taken in reliance upon other legal memorandums provided by the Office of the County Counselor; and,
WHEREAS, the Legislature recognizes that funds identified as Reserve Funds in the adopted 2018 budget within the General Fund, Health Fund, and Anti-Drug Sales Tax Fund, are required to be designated for use by the Finance and Purchasing Department for feasibility and master plan efforts; and,
WHEREAS, the Chief Administrative Officer has requested that the funds identified in this Resolution be made available for such use by the Finance and Purchasing Department within the 2018 budget; and,
WHEREAS the Legislature agrees that funds described in this Resolution should be made available for such use by posting to certain budget line items in the non-departmental budget; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that the following transfers or equivalent documentation/identification, to accomplish posting of the funds in County’s budget management system so that the funds are available for immediate use and expenditure within the 2018 budget, be and hereby are authorized:
DEPARTMENT/DIVISION CHARACTER/DESCRIPTION FROM TO
General Fund
Reserve
001-8006 56835 - Reserve Operating $210,900
Non-Departmental
001-5101 56790 - Other Contractual Svc $210,900
Health Fund
Reserve
002-8006 56835- Reserve Operating $37,050
Non-Departmental
002-5102 56790- Other Contractual Svc $37,050
Anti-Drug Sales Tax Fund
Reserve
008-8006 56835- Reserve Operating $37,050
Non-Departmental
008-5108 56790- Other Contractual Svc $37,050
and,
BE IT RESOLVED that a contract be awarded as recommended by the Department of Finance and Purchasing and that the Department be and hereby is authorized to execute any and all documents necessary to the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Department of Finance and Purchasing be and hereby is authorized to make all payments, including final payments on the contract.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
______________________________ ______________________________
Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution No. 19799 of March 26, 2018, was duly passed on March 26, 2018 by the Jackson County Legislature. The votes thereon were as follows:
Yeas ________8_________ Nays _______0_______
Abstaining ______0_______ Absent ______1______
______________________ ________________________________
Date Mary Jo Spino, Clerk of Legislature
Funds sufficient for the above-described transfer or equivalent documentation and/or identification to accomplish posting of the funds in the County’s budget management system so that the funds are available for immediate use and expenditure are available in the sources indicated below.
ACCOUNT NUMBER: 001 8006 56835
ACCOUNT TITLE: General Fund
Reserve Operating
NOT TO EXCEED: $210,900.00
ACCOUNT NUMBER: 002 8006 56835
ACCOUNT TITLE: Health Fund
Reserve Operating
NOT TO EXCEED: $37,050.00
ACCOUNT NUMBER: 008 8006 56835
ACCOUNT TITLE: Anti-Drug Sales Tax Fund
Reserve Operating
NOT TO EXCEED: $37,050.00
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 001 5101 56790
ACCOUNT TITLE: Non- Departmental
Other Contractual Svc
NOT TO EXCEED: $210,900.00
ACCOUNT NUMBER: 002 5102 56790
ACCOUNT TITLE: Non- Departmental
Other Contractual Svc
NOT TO EXCEED: $37,050.00
ACCOUNT NUMBER: 008 5108 56790
ACCOUNT TITLE: Non-Departmental
Other Contractual Svc
NOT TO EXCEED: $37,050.00
________________________ ________________________________
Date Chief Administrative Officer